Billing Specialist - Fixed Term

Vialto; London; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading global mobility firm located in London, Ontario, is looking for a Billing Specialist for a 3-6 month full-time contract. Candidates should be adaptable to technology, possess strong communication skills, and have a Bachelor's degree in a relevant field. The role involves managing client records, supporting invoicing processes, and collaborating effectively with diverse teams. A hybrid work schedule is available, and the hourly rate is CAD$20-$25.50.

Qualifications

• Demonstrated commitment to valuing differences and working alongside diverse people.
• Ability to work effectively under pressure without compromising quality.
• Flexible in terms of work schedule and able to manage expectations with clients.

Responsibilities

• Initiate and maintain comprehensive records for all clients.
• Organize and manage client-provided information.
• Collaborate with practice staff to gather necessary information.
• Support the invoicing process and ensure timely clearance of WIP.

Skills

Technology adaptability

Effective communication

Organizational skills

Commitment to quality

Education

Bachelor's Degree in Business Administration or related field

Tools

MS Office

Accounting software (QuickBooks or SAP)

Data analysis tools (e.g., Microsoft Excel)

Job description

Company Description

Vialto Partners is a market leader in global mobility services. Our purpose is to ‘Connect the world’. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.

Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.

Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff in over 50 countries around the world and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.

Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.

To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on LinkedIn and Instagram.

Job Description

What you’ll create and do

As a Billing Specialist, responsibilities include but are not limited to:

• Initiate and create client records: Accurately set up and maintain comprehensive records for all clients.
• Assemble client-provided information: Organize and manage the information provided by clients, ensuring it is readily accessible for internal use.
• Reach out to practice staff as required: Collaborate with practice staff to gather necessary information or resolve any issues related to client records.
• Help with invoicing and WIP clearance: Support the invoicing process and ensure that all WIP is cleared in a timely manner.

Qualifications

What you’ll bring to this role

• An interest in upskilling for a digital world and technology trends, an openness to learning new tools and adapting how you work
• A demonstrated commitment to valuing differences and working alongside diverse people and perspectives
• Committed to providing high quality work and maintaining timelines
• A strong grasp of technology, including MS Office and Microsoft Suite of products
• Certifications related to office administration, accounting software (such as QuickBooks or SAP), project management (PMP or CAPM), or data analysis tools (like Microsoft Excel certifications) preferred
• Effective written and verbal communication skills, ability to communicate and manage expectations with clients
• Ability to work effectively under pressure without compromising professional standards or quality of work
• Flexible in terms of work schedule as services all Canadian time zones and overtime is required
• Bachelor's Degree (Preferred): A degree in a relevant field such as Business Administration, Commerce, Accounting, Finance, or a related discipline

Additional Information

Please note this is a 3-6 month full-time contract opportunity, starting from Jan 2026 (with the possibility of extension).

Hybrid work schedule, in office when required.

Hourly rate range for this position is CAD$20-$25.50

We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.

For further information, and to apply, please visit our website via the “Apply” button below.