Operations Administrator

Loblaw Companies Limited; East Gwillimbury; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading retail chain is seeking a detail-oriented Operations Administrator for their distribution center in East Gwillimbury, Ontario. The role includes managing executive support, payroll processes, and financial reporting. Ideal candidates must have experience in office administration and a strong proficiency in Microsoft Office. Join a company recognized as one of Canada’s Top Employers and contribute to a culture centered on diversity, equity, and excellence.

Benefits

Progressive careers

Comprehensive training

Flexible benefits

Qualifications

• Proven experience in a comprehensive office administration and executive support capacity.
• Demonstrated experience in payroll management and foundational accounting functions.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Manage Senior Executive calendars and schedule meetings.
• Organise, track supplies, and maintain records.
• Oversee daily payroll processing and accuracy verification.
• Assist with budget preparation and track expenses.
• Provide professional support and resolve inquiries.

Skills

Office administration expertise

Payroll management experience

Attention to detail

Microsoft Office Suite proficiency

Organisational skills

Job description

At Loblaw, we help millions of Canadians get through their best days, worst days, celebration days, and every day. Through our innovation and quality products, we’re here for our friends, neighbours, family members and colleagues.

Who We Are:

Join the team at Loblaw's newest, state‑of‑the‑art distribution centre, strategically located at Highway 404 and Green Lane in East Gwillimbury, Ontario. This impressive 1.2 million square foot facility is a cornerstone of Loblaw's world‑class distribution network, featuring advanced automation and multi‑temperature capabilities. We are seeking a highly motivated and detail‑oriented Operations Administrator to play a pivotal role in the operations of this dynamic new facility.

Role:

Operations Administrator

What You Will Do:

• Executive Support: Manage Senior Executive calendars, schedule meetings, coordinate logistics, and arrange domestic/international travel.
• DC Administration: Organise, order and track supplies (office, warehouse, maintenance, clothing and sundry), meet and events; maintain records, track analytics and create presentations.
• Payroll Management: Oversee daily payroll processing, documentation and accuracy verification.
• Financial Reporting & Budgeting: Assist with budget preparation, track expenses and prepare financial reports and presentations.
• Accounts Management: Handle accounts payable and receivable, process invoices, receipts and payments, and monitor transactions.
• Financial Reconciliation: Reconcile bank statements and compile essential financial reports (e.g. overtime, banked time).
• Colleague & Customer Service: Provide professional support, resolve colleague questions and answer inquiries from internal and external customers.
• Confidentiality: Maintain a high level of confidentiality across all sensitive information and tasks.

What You Will Need:

• Proven experience in a comprehensive office administration and executive support capacity.
• Demonstrated experience in payroll management and foundational accounting functions.
• A focus on attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Superior organisational and time management skills, with the ability to prioritise effectively in a fast‑paced, technologically advanced environment.

At Loblaw, we seek great people to continually strengthen our culture. We believe great people model our values, are authentic, build trust and make connections.

If that sounds like you, and you are open‑minded, responsive to change and up to the challenges provided in a fast‑paced warehouse environment, apply today.

Loblaw is committed to sustainability by sourcing products with integrity and making a positive difference in the community. Our CORE Values – Care, Ownership, Respect and Excellence – guide all our decision‑making and come to life through our Blue Culture. We offer our colleagues progressive careers, comprehensive training, flexibility and other competitive benefits – these are some of the many reasons why we are one of Canada’s Top Employers, Canada’s Best Diversity Employers, Canada’s Greenest Employers & Canada’s Top Employers for Young People.

Employment Type: Full time

Type of Role: Regular

We have a long‑standing focus on diversity, equity and inclusion because we know it will make our company a better place to work and shop. We are committed to creating accessible environments for our colleagues, candidates and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Please Note: Candidates who are 18 years or older are required to complete a criminal background check. Details will be provided through the application process.