Executive Assistant jobs in United States

Imagine working at the forefront of innovation in fluid-flow technology, with over 1,400 colleagues across the globe, and contributing to a legacy of excellence that spans eight manufacturing facilities on four continents. Armstrong Fluid Technology is a community of professionals driven by a shared mission to engineer the future and safeguard the planet.

As part of our team, you’ll be immersed in an environment that fosters growth, creativity, and collaboration. You’ll have the opportunity to push boundaries, tackle exciting challenges, and develop cutting-edge solutions that promote energy efficiency and reduce environmental impact. Every day offers a meaningful contribution to a more sustainable future, driving innovations that help lower global carbon footprints.

We are currently seeking a dynamic and highly organized Office Administrator to join our Scarborough team. This role is pivotal in ensuring smooth office operations, supporting executive-level coordination, and fostering a welcoming environment for all staff and guests.

• Oversee daily office operations, including reception duties, mail distribution, and office supply management.
• Manage the main reception line: answer and direct incoming calls.
• Maintain the cleanliness and organization of the main lobby and meeting spaces.
• Work closely with the Maintenance & Facilities Manager to address office maintenance needs.
• Ensure all signage is current and appropriately displayed throughout the office.

• Provide administrative support to the Global Executive Assistant, Senior Management, and Leadership Board.
• Assist in coordinating internal meetings, booking rooms, and arranging refreshments.
• Organize travel and accommodation as needed.
• Create, update, and maintain document templates and other administrative resources.
• Handle confidential information with discretion and professionalism.

• Support planning and execution of staff events including Lunch & Learns, team meetings, and annual celebrations.
• Collaborate with the Social Committee to help organize engagement activities.
• Assist in troubleshooting office equipment and facility-related issues.

To thrive in this role, you should bring:

• Post-secondary Degree, Diploma, or Certificate in Office Administration or a related field.
• Proven experience in a similar administrative or office coordination role.
• Familiarity with facilities support and office logistics.

• Proficiency in Microsoft Office Suite (particularly Excel and PowerPoint).
• Experience with phone routing systems and office equipment.
• Strong organizational and time-management abilities.

• Excellent written and verbal communication skills.
• Creative problem-solving with a proactive and solution-oriented mindset.
• Ability to multitask, prioritize, and work under pressure in a time-sensitive environment.
• Team-oriented, approachable, and dependable with a professional demeanor.

By joining us, you’ll become part of a global community dedicated to pushing the boundaries of fluid-flow technology while upholding Armstrong's commitment to sustainability. You’ll have opportunities to learn, grow, and contribute to solutions that make a significant impact on the world.