Regional Administrative Specialist (Downtown Toronto)

Scotiabank; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading financial services institution in Toronto is seeking a Regional Administrative Specialist to support Financial Advisors and maintain client documentation. The ideal candidate should have a college diploma, knowledge of financial services, strong organizational skills, and proficiency in Microsoft Office. Join a dedicated team to deliver high-quality service to clients in a fast-paced environment.

Qualifications

• Demonstrated knowledge of the financial services industry and rules regarding estates and trusts.
• Canadian Securities Course (CSC) & Conduct and Practice Handbook (CPH) are considered assets.

Responsibilities

• Prepare and process client documentation and transaction requests as directed.
• Maintain the currency and accuracy of the client contact database.
• Book and prepare files for client meetings.
• Respond to time-sensitive requests during client meetings.
• Manage compliance-related tasks and reporting logs.
• Liaise with Accountants to provide tax documents.

Skills

Client service dedication

Strong organizational skills

Attention to detail

Excellent verbal communication

Excellent written communication

Resourcefulness

Ability to manage multiple priorities

Initiative

Education

College diploma in business or commerce

Tools

Microsoft Office Suite

CRM2

Job description

Title: Regional Administrative Specialist (Downtown Toronto)

Requisition ID: 239694

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As a Regional Administrative Specialist, you will be responsible for providing administrative and operational support to assist Financial Advisors and Portfolio Managers in maintaining high standards of service for all MD clients.

In this role you will:

• Be accountable for the preparation and processing of client documentation and inputting transaction requests as directed by Advisors and Portfolio managers
• Work with Advisors, as well as a larger regional team of Administrators
• Be responsible for maintaining the currency and accuracy of the client contact database, ensuring all applicable information and notes are recorded correctly
• Play an important role in booking and preparing files for client meetings, responding to time-sensitive requests from Advisors during client meetings, preparing correspondence and ensuring a quick and efficient response to all inquiries from current and prospective clients regarding MD products and services
• Maintain a follow-up system for inquiries and issues, ensuring expeditious resolution based on MD specified service standards
• Support and participate in the research and resolution of a variety of client concerns as well as contributing to special projects, as required
• Ensure that monthly compliance-related tasks, such as compliance reporting logs and following up on non-compliant paperwork, are completed efficiently
• Liaise with Accountants and third parties to provide tax documents or statements as requested
• Perform general office duties, including reception coverage, when required

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

• College diploma in business, commerce or equivalent
• Demonstrated knowledge of the financial services industry and rules regarding estates, trusts, RESPs, RDSPs, FHSAs RRSPs/RRIFs, TFSAs, non-registered investments, and applicable tax-related issues
• Proficiency with Microsoft Office Suite
• Working knowledge of CRM2
• Canadian Securities Course (CSC) & Conduct and Practice Handbook (CPH) are considered assets
• A dedication to client service
• Strong organizational skills
• Strong attention to detail and follow-through skills
• Excellent verbal and written communication skills
• Initiative and are resourceful
• An ability to work independently or effectively within a team
• An ability to manage multiple priorities in a fast- paced environment
• An ability to effectively manage change
• A focus on achieving results

#SWM #LI-CB1

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

MD Financial Management includes MD Financial Management Inc., MD Management Limited, MD Life Insurance Company and Scotia Wealth Insurance Services.