Temporary Full Time Administrative Assistant II

Pembina Hills School Division; Calgary; On-site; CAD 30,000 - 60,000; Full time

Job summary

A leading educational institution in Calgary is seeking a Temporary Full Time Administrative Assistant II to support school staff and administration. The role involves handling inquiries through various channels and requires strong organizational and communication skills. The ideal candidate is self-motivated, analytical, and able to manage multiple tasks in a fast-paced environment. This position is crucial for maintaining effective operations within the school.

Responsibilities

• Process inquiries through email, counter, in-person, and telephone.

Skills

Self-motivated and efficient

Superior organizational skills

Public relations and communication skills

Creative problem solver

Data entry and information analysis

Ability to manage multiple tasks

High degree of confidentiality

Accuracy in details

Ability to work independently

Adaptable to changing priorities

Tools

PASI

SIS

Job description

Overview

Vista Virtual School (VVS) requires a Temporary Full Time Administrative Assistant II at the Calgary campus. The Administrative Assistant II will support School staff and the Administration team. The successful candidate must be willing to work in a fast-paced and ever-changing environment. This position will be focused primarily on processing inquiries through email inbox, campus front counter, in person and on the telephone as well as other duties as assigned.

This position is 7.5 hours per day, Monday to Friday, 37.5 hours per week. Duties are to commence as soon as possible.

Using a multi-modal approach with both print and online delivery, Vista Virtual School has a history of providing quality distance education to students of Alberta in Grades 1-12. Visit the school website for more information.

Responsibilities

• Process inquiries through email, campus front counter, in person, and telephone, among other duties

Qualifications

• Self-motivated and efficient
• Superior organizational skills
• Possess excellent public relations and communication skills
• Creative problem solver
• Excellent communication and organizational skills
• Ability to manage multiple tasks and establish priorities
• Excellent computer skills to enter data and analyze information. Knowledge of PASI and SIS is an asset
• Able to exercise a high degree of confidentiality
• Able to work independently and provide team support
• Handle detail with a high degree of accuracy
• Ability to work in a high energy setting with changing priorities

For Further Information

Contact: Sherry Lantz-Cooper (Assistant Coordinator) at 1-855-974-5333 ext. 5262

This competition will remain open until a suitable candidate is found.

Workplace Health and Safety and Requirements

There are inherent risks in the work employees do throughout Pembina Hills School Division (PHSD). All staff are to be prepared to satisfactorily manage the inherent risks encountered in their work. PHSD staff are responsible for advising their Supervisors of unknown risks encountered relating directly to their work. Staff are expected to cooperate in ensuring workplace health and safety in a caring and respectful educational setting.

Notes

Your resume should include a list of references with permission for Pembina Hills School Division to contact any or all references.

Original Criminal Record Check including Vulnerable Sector (dated within one year) must be provided prior to employment.

Original Intervention Record Check (dated within one year) issued by Child & Family Services Authority must be provided prior to employment.

Verification of Education and relative experience is required.