Senior Administrative Assistant

Grant Thornton; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading professional services firm in Toronto is seeking a Senior Administrative Assistant. This role includes managing workflow, supporting a team, and ensuring excellent client service. Candidates should have 3-5 years of experience in a similar environment, advanced skills in MS Office, and a strong attention to detail. The firm offers profit sharing and unique benefits, requiring in-office presence five days a week.

Benefits

Profit sharing

Flex days

Wellness benefits

Concierge-like benefits

Qualifications

• 3 to 5 years of experience in a professional services environment.
• Ability to manage competing priorities and work under pressure.
• Experience in financial statement processing is a plus.

Responsibilities

• Manage workflow and tasks for partners and clients.
• Prepare and edit documents and manage communications.
• Provide billing support and ensure confidentiality.

Skills

Advanced knowledge of MS Word, Excel, and PowerPoint

Excellent verbal and written communication skills

Strong attention to detail

Exceptional client service mindset

Tools

Microsoft Dynamics 365

CaseWare

TaxPrep software

Job description

Overview

Who we are

You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Doane Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ about 3000 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

Responsibilities

• Proactive management of workflow and tasks associated with the day-to-day needs of partners, practitioners and clients
• Support the External Client Services team within the Business Unit, Office and/or Service line to produce high quality client deliverables, working independently and within a team
• Enter and maintain client data using Microsoft Dynamics 365, create jobs in D365, roll forward of jobs/files, and archive as appropriate for the engagement
• Perform general administrative duties including answering and transferring calls, filing, photocopying, scanning, e-faxing, mailing and couriers
• Prepare and edit correspondence, reports, proposals and other documents
• Provide billing support using Doane Grant Thornton’s systems, including preparing invoices to clients and following up on AR when appropriate
• Scan documents and embed in electronic files, send and receive documents securely to clients, ensuring confidentiality of sensitive information
• Manage communications, expense administration and travel arrangements on behalf of team leadership
• Support the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships
• Other duties as required

About Doane Grant Thornton

If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Doane Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Read our colleagues’ stories at www.discoveryourpurple.ca

Qualifications

Think you’ve got what it takes to be a Senior Administrative Assistant? Like the colour purple? Great. Here are a few more boxes we’re also hoping you can tick:

• Minimum of 3 to 5 years’ experience within a professional services environment or similar industry
• Advanced knowledge of and experience with MS Word, Excel, and PowerPoint
• Knowledge of CaseWare (and/or Keystone); experience in financial statement processing and experience with TaxPrep software or other similar programs would be an asset
• Excellent verbal and written communication skills
• Solid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationships
• Excellent organizational and time management skills, with the ability to manage competing priorities and work under pressure with multiple deadlines
• Strong attention to detail and consistent production of high quality work
• Ability to work effectively within tight timelines on simultaneous projects
• Availability to work overtime as required during peak business times
• Exceptional client service mindset with ability to de-escalate potentially difficult situations

At Doane Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

What’s in it for you?

Profit sharing, Flex days, RRSP contributions, Firmwide holiday closure, Wellness benefits, Concierge-like benefits, Work from anywhere in Canada in the summer for 4 weeks, and more!

*This role is required to be in-office 5 days per week

Are you ready to Discover Your Purple?