KGS GROUP JOB POSTING Administrative Assistant

KGS Group; Regina; On-site; CAD 40,000 - 55,000; Full time

Job summary

A multidisciplinary engineering consulting firm is seeking a full-time Administrative Assistant in Regina. The ideal candidate will have a minimum of 2 years of administrative experience, strong organizational skills, and fluency in English. Responsibilities include document control, administrative support, and ensuring office supplies are maintained. This role offers an excellent compensation and benefits package.

Benefits

Excellent compensation and benefits package

Equal opportunity workplace

Qualifications

• Minimum of 2 years of administrative or related experience.
• Experience with document templates and styles in Microsoft Word is an asset.
• Ability to learn new systems and adapt quickly.

Responsibilities

• Provide document control and administrative support for letters and reports.
• Ensure documents are formatted and signed properly before issuing.
• Maintain inventory of office supplies and greeting visitors.

Skills

Organizational skills

Interpersonal skills

Fluent in English

Document control

Microsoft Office proficiency

Team collaboration

Education

Post-secondary certificate/diploma in administration or business

Tools

Adobe Acrobat

Microsoft Word

Microsoft Excel

Job description

KGS GROUP JOB POSTING Administrative Assistant

• LOCATION: Regina
• Department: Regina Office
• Date Posted: Oct 22, 2025

If you are interested in working for a fast-paced, multi-disciplined company, are enthusiastic and dedicated then we want you to join our team! Our Regina office is currently looking to fill an open position for a full time Administrative Assistant.

About Us

We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our clients and people first. We have the discipline to consistently deliver KGS Quality, never taking the easy way out. We always look closer and dig deeper. And no matter the project, we care enough to do it right.

As an employee-owned company, we’re invested in our work and our people. Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S. and beyond. With the extensive, wide-ranging expertise within our company, you’ll have countless opportunities to learn and grow.

The Role

The primary duties for this role are document control, including formatting, preparing, issuing and receiving documents.

The ideal candidate will be professional and reliable with a team player attitude. Excellent organizational and interpersonal skills, as well as punctuality and fluency in the English language with strong verbal and written communication skills are required.

Responsibilities include:

• Providing document control and administrative support for the development of letters, reports, proposals and other documentation in accordance with company templates and quality procedures.
• Ensuring final documents and drawings are signed and formatted in accordance with established procedures before they are issued.
• Logging, transmitting and receiving documents and drawings through the document control software interface following established operating procedures and work instructions. Ability to read and understand work instructions and to keep up to date with quality procedures as applicable to the role.
• Ensuring there is adequate inventory of office and kitchen supplies, ordering supplies as required.
• Greeting visitors and receiving phone calls.
• Event planning for conferences, training activities and special events.
• Support staff in the preparation of travel arrangements.
• Maintaining general cleanliness of main areas such as the lobby, staff kitchen, and conference room.
• Maintaining office equipment.

About You

To fill the role, we’re looking for an applicant to bring forward a good mix of qualifications and previous experience. Some highlights could include:

• Minimum of 2 years of administrative or related experience.
• Post-secondary certificate/diploma in an administration or business field is preferred.
• Experience and proficiency with Adobe Acrobat and Microsoft Office suite, especially Word and Excel, is essential.
• Previous experience working with document templates and styles in Microsoft Word is an asset.
• A professional manner combined with the flexibility to multi-task and meet deadlines and changing priorities.
• Ability to work in a team environment with strong collaborative skills.
• Ability to learn new systems and adapt to change quickly.
• Excellent organizational, interpersonal, and communication skills.
• Ability to build relationships and collaborate with employees and senior management.
• Over time may be required on an as-needed basis or the hours of work can vary on occasion based on the needs of the business.
• Hours of Work: 40 Hours/per week.

KGS Group is an employee-owned equal opportunity company offering an excellent compensation and benefits package.

KGS Group welcomes and encourages applications from people with disabilities. Upon request, KGS Group will provide reasonable accommodation for disabilities to support participation of candidates in all aspects of the recruitment process.

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