lavori da Office Clerk in località Italia

Join our team in a dynamic position that combines the responsibilities of both an Office Assistant and a Personal Assistant. This unique role requires a versatile individual with excellent organizational skills to manage office tasks, coupled with the ability to provide personalized assistance to key individuals within the organization.

1. Coordination of office maintenance activities;
2. Provide administrative and clerical support to studio leadership, HR, Finance;
3. Communicate and coordinate work with vendors, building management, landlords, and other external service companies;
4. Provide all needed administrative and clerical support to guests, clients, and visiting colleagues;
5. Oversee travel arrangements and prepare itineraries;
6. Oversee office mail and package processes; assist with distribution of incoming letters, packages, and set up outgoing deliveries;
7. Oversee office supplies and food inventories; assist with ordering when needed;
8. Assist in budget preparation, financial planning, and cost management; produce periodic reports, documentation, and inventories according to company procedures;
9. Seek to improve office operations through creative process improvements;
10. Perform any other tasks assigned by Studio Leadership.

1. Coordinate outreach activities with the Executive Team (CEO and COO);
2. Manage sophisticated calendars, prioritize inquiries, troubleshoot conflicts, and make recommendations for smooth daily operations;
3. Complete a broad variety of administrative tasks to support the Executive team’s leadership;
4. Serve as the primary contact for internal and external stakeholders regarding matters pertaining to the Executive team;
5. Arrange business and personal travel, including planning, booking, expense reporting, and support during travel;
6. Handle various personal requests such as managing domestic personnel and ordering necessary goods and services;
7. Maintain good spoken and written English skills;
8. Possess at least three (3) years of experience in similar roles, preferably with international companies;
9. Exhibit excellent communication skills and ability to work under pressure;
10. Have strong PC skills, including MS Word, Excel, PowerPoint;
11. Experience working with senior management;
12. Accuracy and attention to detail;
13. Ability to work with an international team of professionals;
14. Enjoy a friendly, family-like environment in a casual workplace setting in Abu Dhabi.