Executive Assistant

Jobmaze FZ LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the UAE is seeking an Executive Assistant to the CEO. The ideal candidate will manage the CEO's schedule, ensure organized communication, and enforce accountability across departments. With over 7 years of experience, you should be detail-oriented and thrive in fast-paced environments. This role involves daily monitoring of workflow systems and recommending operational improvements. Only shortlisted candidates will be contacted.

Qualifications

• 7+ years of experience as an Executive Assistant supporting a CEO.
• Detail-oriented and experienced in high-accountability environments.
• Confident in enforcing accountability and driving follow-ups.

Responsibilities

• Manage and prioritize the CEO's schedule and communication.
• Monitor workflow dashboards daily and follow up until task closure.
• Draft and refine internal communications on behalf of the CEO.
• Identify recurring inefficiencies and recommend improvements.
• Identify and recommend workflow improvements.

Skills

Strong systems mindset

Confident in enforcing accountability

Ability to manage multiple priorities

Strong communication skills

Ability to manage multiple priorities

Job description

Role Overview

We are seeking a highly capable Executive Assistant to the CEO to act as the CEO's operational extension. This role is critical in protecting executive bandwidth, enforcing organizational discipline and ensuring cross‑department execution.

The ideal candidate is systems‑driven, detail‑oriented and experienced in supporting CEOs in fast‑paced, high‑accountability environments.

Key Responsibilities

CEO Operational Support

• Manage and prioritize the CEO's schedule, communication and priorities.
• Prepare structured briefs, summaries and reports.
• Filter information and ensure only relevant actionable items reach the CEO.
• Maintain strict confidentiality at all times.

System Monitoring & Enforcement

• Monitor workflow dashboards daily (overdue tasks, SLAs, unassigned items).
• Follow up with responsible stakeholders until task closure.
• Enforce system‑first communication (no WhatsApp/email bypassing).
• Ensure workflow systems remain the single source of truth.

Cross‑Department Coordination

• Track deliverables across Design, Operations, Procurement, Joinery, Estimation and Planning.
• Maintain a clear action tracker (owner, deadline, status, risks).
• Escalate non‑performance or resistance to systems and processes.

Communication & Reporting

• Draft and refine internal communications on behalf of the CEO.
• Facilitate clear, structured cross‑department communication.
• Provide weekly execution status and risk updates.

Process & Operational Improvement

• Identify recurring inefficiencies and execution gaps.
• Recommend workflow improvements and accountability enhancements.
• Support leadership maturity and execution discipline.

Ideal Candidate Profile

• 79 years of experience as an Executive Assistant supporting a CEO
• Strong systems mindset with the ability to manage multiple parallel priorities.
• Confident in enforcing accountability and driving follow‑ups.

Note : Only shortlisted candidates will be contacted.