Legal Administrative Assistant jobs in United Arab Emirates

The role of the Executive Assistant (EA) is to provide critical administrative support to the Principal and Partners of the company, undertaking functions to ensure operational, project-based, and business development requirements are met effectively and efficiently.

The EA should be self-motivated, exercising independent judgment, while also working as part of a team to provide cover and assistance when needed. They will act as the first point of contact for visitors and callers, managing multi-tasking duties related to reception and supporting the leadership team.

The position requires thorough knowledge of the leadership team's business needs, maintaining a working knowledge of the firm, relevant practice areas, and the industry. Support requirements are often confidential, demanding discretion and professionalism.

The EA will liaise with internal and external contacts, managing correspondence, emails, and calls professionally. Responsibilities include drafting communications, reports, presentations, managing calendars, arranging travel, and supporting business development activities.

Additional duties involve managing timesheets, expenses, onboarding new partners, supporting performance management processes, and participating in firm-building activities such as events and outreach programs.

• Review, format, proofread, and prepare documents and presentations according to firm standards.
• Coordinate project setup, manage permissions, and ensure security protocols on client sites.
• Handle financial documents, WIP tracking, invoicing, and payments.
• Support proposal efforts through research and data management.
• Provide administrative support for project updates, RFPs, RFIs, and scheduling.
• Assist in practice area initiatives, including preparing agendas and research.

• Stay informed about the organization’s structure, policies, and goals.
• Participate in office events, recruiting, alumni outreach, and training activities.
• Support onboarding and mentoring of new colleagues, including buddy programs.

• Proficient in English; Arabic is advantageous.
• College degree or equivalent experience.
• Minimum of 3 years EA experience in a professional services industry.
• Exceptional organizational, prioritization, and communication skills.
• Proactive, resourceful, and able to handle sensitive information confidentially.
• Flexible and adaptable, available outside normal hours if needed.
• Sound judgment and independent decision-making skills.