Receptionist/Secretary

1st-jobs.com; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A recruitment agency is seeking a well-organized receptionist/secretary in Dubai. Responsibilities include managing the front desk, scheduling appointments, welcoming visitors, and performing various administrative tasks. Ideal candidates should have good communication skills, knowledge of MS Office, and a professional attitude. Previous experience as a receptionist or in hospitality is advantageous.

Qualifications

• Previous experience as Receptionist is an advantage.
• Professional attitude and appearance are essential.
• Integrity, rigor, and respect for governance principles.

Responsibilities

• Manage the Front Desk/Reception on a daily basis.
• Answer and direct phone calls; schedule appointments.
• Welcome and direct visitors, guests, and clients.
• Maintain filing systems and oversee waiting area cleanliness.

Skills

Good English verbal and written communication skills

Knowledge of Excel

Knowledge of Word

Knowledge of PowerPoint

Good organizational skills

Attention to detail

Job description

We are looking to hire an organized and well-driven receptionist/secretary for our client in Dubai.

The Purpose of this job is to primarily manage the Front Desk/Reception from our office on a daily basis and to perform a variety of administrative tasks.

The scope of the job involves mostly supporting our Management Team.

Main Responsibilities

• Answer and direct phone calls to the team; take messages and schedule appointments; apply to the screen when necessary.
• Welcome and direct visitors, guests, and clients.
• Promote a positive image of the company.
• Receive mail, documents, packages, and courier deliveries and distribute them.
• Maintain filing systems as assigned.
• Retrieve information as requested from records, minutes, and emails; prepare written summaries of data when needed.
• Respond to and resolve administrative inquiries and questions.
• Coordinate and schedule travels, meetings, and appointments for executives.
• Prepare agendas and schedules for meetings.
• Record and distribute minutes or other records for meetings.
• Oversee and maintain waiting area, ensure permanent cleanliness of company office.
• Perform other related duties as assigned.

Main Requirements

• Good English verbal and written communication skills.
• Knowledge of Excel, Word, and PowerPoint.
• Professional Attitude and Appearance.
• Good organizational skills and attention to detail.
• Previous experience as Receptionist and/or Background in Hospitality is an advantage.
• Integrity, rigor, and respect of governance principles.
• Relia bly commute or plan to relocate before starting the job.