Office Administrator

Emagine Solutions FZE; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading consultancy in Dubai is seeking an experienced Office Administrator to ensure smooth day-to-day operations. This role includes traditional office administration, HR support, and managing digital platforms. The ideal candidate will have strong organisational skills and experience in a professional services environment, offering a competitive salary and benefits.

Benefits

Competitive salary and benefits

Exposure to a variety of business functions

Qualifications

• Proven experience in office administration, ideally within a professional services environment.
• Strong organisational skills and attention to detail.
• Confident managing social media and digital platforms.

Responsibilities

• Deliver comprehensive administrative support to the team and senior management.
• Assist with basic HR functions, including onboarding and recruitment logistics.
• Manage company social media accounts and digital platforms.

Skills

Office administration

Communication skills

Time management

Attention to detail

Problem-solving

Tools

Microsoft Office

CRM systems

Cloud-based tools

Job description

Overview

On behalf of our client, eMagine Solutions is recruiting for a leading consultancy based in Dubai. We are seeking an experienced and versatile Office Administrator to support their growing team.

The Office Administrator will play a central role in ensuring the smooth day-to-day operations of the business. This position combines traditional office administration with support across HR, account management, digital platforms, and sales administration.

Responsibilities

• Deliver comprehensive administrative support to the team and senior management
• Oversee office management, supplies, and daily coordination
• Assist with basic HR functions, including onboarding, employee records, leave tracking, and recruitment logistics
• Support account management, invoicing, and basic bookkeeping activities
• Manage company social media accounts and digital platforms, ensuring regular, professional updates
• Provide sales administration support, including CRM updates, proposal preparation, and tracking client interactions
• Liaise with suppliers, clients, and service providers
• Foster a positive, collaborative office environment

Candidate Profile

• Proven experience in office administration, ideally within a professional services environment
• Strong organisational skills and attention to detail
• Familiarity with HR processes and handling confidential information
• Experience with account management and basic finance tasks
• Confident managing social media and digital platforms (e.g., LinkedIn, Instagram)
• Previous sales administration or CRM experience is highly desirable
• Excellent written and verbal communication skills
• Proactive, adaptable, and able to juggle multiple priorities
• Based in Dubai or able to commute to JLT

What’s on Offer

• Opportunity to join a respected, close-knit team
• Exposure to a variety of business functions and professional growth
• Modern office environment in JLT, Dubai
• Competitive salary and benefits

Skills

The successful candidate will be a highly organised, detail-oriented Office Administrator with a proven track record in office management, administration, and business support. They will demonstrate strong expertise in administrative processes, HR administration, account management, and digital platform coordination. The ideal candidate will be proactive, adaptable, and thrive in a fast-paced, professional services environment.

• Office administration
• Executive support
• Diary management
• Document control
• Data entry
• Filing systems
• Office supplies management
• Reception duties
• Meeting coordination
• Travel arrangements
• HR administration
• Onboarding and induction
• Employee records management
• Leave and attendance tracking
• Recruitment support
• Confidentiality and discretion
• Account management
• Invoicing and billing
• Basic bookkeeping
• Payment processing
• Client relationship management
• CRM system updates
• Sales administration
• Proposal preparation
• Pipeline tracking
• Social media management
• Digital marketing support
• Content scheduling
• LinkedIn, Instagram, Facebook management
• Website updates
• Communication skills
• Professional correspondence
• Report preparation
• Supplier and vendor liaison
• Multitasking
• Problem-solving
• Attention to detail
• Time management
• Team collaboration
• Adaptability
• Initiative
• Customer service orientation
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with cloud-based tools (Google Workspace, Dropbox, etc.)
• Experience in a recruitment agency or professional services environment (preferred)
• Based in Dubai or able to commute to JLT
• Proactive and self-motivated
• Strong organisational and multitasking abilities
• Excellent interpersonal and communication skills
• Discreet and trustworthy with confidential information
• Flexible and able to adapt to changing priorities
• Positive, collaborative team player
• Results-driven and committed to high standards