Administrative Assistant jobs in United States

Black & Grey HR is recruiting a Receptionist for a well-established marketing provider in Dubai. This role requires a polished professional and customer-focused individual to manage the front desk. Operations provide administrative support and ensure a seamless office experience for employees and visitors.

1. Greet and assist visitors with a warm professional demeanor.
2. Manage incoming calls, emails, and correspondence with clarity and efficiency.
3. Maintain a well-organized and presentable reception area.
4. Handle appointment scheduling, meeting coordination, and conference room bookings.
5. Manage courier services, incoming/outgoing mail, and deliveries.
6. Oversee office supplies inventory and liaise with vendors as needed.
7. Provide clerical support to HR, Finance, and other departments when required.
8. Ensure company policies and confidentiality standards are always upheld.
9. Assist in organizing office events, travel arrangements, and guest coordination.

1. Bachelor's degree or diploma in Administration, Business Management, or a related field.
2. Proven experience as a Receptionist, Front Desk Officer, or in a customer-facing administrative role.
3. Exceptional verbal and written communication skills.
4. Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
5. Strong organizational and multitasking skills with attention to detail.
6. A professional appearance and friendly, approachable personality.
7. Ability to handle multiple tasks while maintaining a calm and composed demeanor.
8. Prior experience in managing guests, appointments, and office coordination is preferred.