Admin Assistant jobs in United Arab Emirates

Job summary

A leading educational institution in Dubai is seeking an Administrative Officer to support the Alumni & Student Careers Office. The successful candidate will perform various administrative duties, respond to student inquiries, and assist in the preparation of events. Candidates must possess a Bachelor's degree and at least two years of relevant experience, as well as fluency in Arabic and English. Strong skills in administration and Microsoft Office are essential for this role. Interested applicants should apply directly to the office.

Qualifications

• Minimum of a Bachelor's degree in a related field from an accredited institution.
• 2 years of relevant experience or equivalent combination of education and experience.
• Familiarity with a customer focused environment.
• Highly computer literate including Microsoft Office Suite.
• Fluency in Arabic & English.
• Good administration skills.
• Attention to detail.

Responsibilities

• Perform general administrative duties allowing the department to function smoothly.
• Respond promptly and effectively to student and staff concerns.
• Serve as the first point of contact for students.
• Perform administrative duties with students, producing reports as requested.
• Ensure the Career Centre is presentable and attractive.
• Record minutes of meetings.
• Develop and maintain a central activity calendar for the Student Careers Office.
• Document and archive important documents.
• Support with Information Management of the Alumni & Careers Office.
• Update the Careers website materials.
• Generate purchasing orders for the Unit.
• Assist in preparation for workshops and events.
• Work closely with the Manager to complete special projects.
• Support ad-hoc Career projects as directed by line manager.