Property Management Assistant

Ultimate HR Solutions; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A reputable HR consultancy is looking for a Property Manager in Dubai. The role involves managing tenant relations, overseeing operational aspects with contractors, conducting property inspections, and ensuring adherence to high ethical standards. The ideal candidate should have a strong background in real estate management, significant experience in the Dubai market, and relevant software knowledge. This position offers an employment visa, medical insurance, and additional benefits as per UAE law.

Benefits

Employment Visa

Medical Insurance

Other benefits as per UAE law

Qualifications

• Minimum of 3-5 years of experience in real estate property management.
• In-depth knowledge of the Dubai real estate market.
• Ability to work effectively as part of a property management team.

Responsibilities

• Respond to tenant inquiries and manage leasing processes.
• Oversee operations of vendors and contractors.
• Conduct regular property inspections and maintain cleanliness.

Skills

Real Estate Management

Financial Reporting

Tenant Communication

Property Inspections

Ethical Standards

Education

Associates degree in Property Management or related field

Tools

YARDI

Iskaan

Mollak

Job description

Responsibilities

• Responding to external agent or potential tenant inquiries.
• Assist in overseeing the operations of vendors and contractors for various services such as cleaning, maintenance and security.
• Conduct regular property inspections to identify and address maintenance issues.
• Oversee the cleanliness and upkeep of the facility including grounds and common areas.
• Maintain regular and effective communication with tenants through email, phone and in‑person meetings.
• Address tenant inquiries concerns and complaints promptly and professionally.
• Manage all of the leasing processes.
• Assist in preparing and distributing tenant notices regarding rent reminders, maintenance schedules and policy updates.
• Maintain effective communication with homeowners via email, phone and WhatsApp when required and coordinate with the Owners Association (OA) to promptly and effectively address resident complaints, disputes and concerns.
• Extract opening balances and newly invoiced charges from MOLLAKs reports.
• Assist the OA in collecting due and overdue service charges through circular notices and follow‑up emails. Provide regular financial reports to management on service charge collections.
• Support the OA in developing long‑term plans for the community including capital improvements and strategic initiatives.

Requirements

• Minimum of 35 years of experience in real estate property and/or community management or a related field.
• Preferred Certifications: M100, M202, M201.
• An Associates degree in Property Management, Real Estate, Business Administration or a related field is preferred.
• Indepth knowledge of the Dubai real estate market and local regulatory in MS Office and relevant software: YARDI, Iskaan, Mollak.
• Ability to maintain high ethical standards and integrity in all property management activities.
• Ability to work effectively as part of a property management team and coordinate activities with other departments.
• Ability to pay attention to detail in lease agreements, financial reports and property inspections.
• Skill in collecting rent payments, handling delinquent accounts and managing financial records.

Benefits

BenefitsEmployment Visa Medical Insurance and Other benefits as per UAE law.