Administrative Officer UAE Nationals Only

Zayed University; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading educational institution in Dubai is seeking an Administrative Officer to support the Alumni & Student Careers Office. The successful candidate will perform various administrative duties, respond to student inquiries, and assist in the preparation of events. Candidates must possess a Bachelor's degree and at least two years of relevant experience, as well as fluency in Arabic and English. Strong skills in administration and Microsoft Office are essential for this role. Interested applicants should apply directly to the office.

Qualifications

• Minimum of a Bachelor's degree in a related field from an accredited institution.
• 2 years of relevant experience or equivalent combination of education and experience.
• Familiarity with a customer focused environment.
• Highly computer literate including Microsoft Office Suite.
• Fluency in Arabic & English.
• Good administration skills.
• Attention to detail.

Responsibilities

• Perform general administrative duties allowing the department to function smoothly.
• Respond promptly and effectively to student and staff concerns.
• Serve as the first point of contact for students.
• Perform administrative duties with students, producing reports as requested.
• Ensure the Career Centre is presentable and attractive.
• Record minutes of meetings.
• Develop and maintain a central activity calendar for the Student Careers Office.
• Document and archive important documents.
• Support with Information Management of the Alumni & Careers Office.
• Update the Careers website materials.
• Generate purchasing orders for the Unit.
• Assist in preparation for workshops and events.
• Work closely with the Manager to complete special projects.
• Support ad-hoc Career projects as directed by line manager.

Job description

Description

Student Affairs Deportment is looking for an incumbent for the position of Administrative Officer to support in managing and coordinating the Alumni & Student Careers Office by offering administrative and operational support to the team. This role will include working directly with students graduates employers and other opportunity providers.

The Responsibilities

• Performing general administrative duties allowing the department to function smoothly and efficiently.
• Responding promptly, effectively and courteously to student and staff concerns.
• Serving as the first point of contact for students and responding to basic student queries.
• Performing administrative duties with students, producing reports as requested and attending to phone calls.
• Ensuring the Career Centre is in presentable look & attractive for students.
• Recording minutes of meetings.
• Developing, coordinating and maintaining a central activity calendar for the Student Careers Office.
• Documenting and archiving important documents.
• Supporting with the Information Management of the Alumni & Student Careers Office (Memo tracking, Shared drive information management, Minutes of meeting etc).
• Updating the Careers website materials in consultation with the Career team.
• Generating purchasing orders for the Unit.
• Assisting in the preparation for workshops and events organized by the Alumni & Student Careers Office (venue booking, IT arrangement, etc).
• Working closely with the Manager Alumni & Student Careers Office to develop and complete special projects which contribute to the success of the Unit.
• Supporting with ad-hoc Career projects as directed by line manager.

The Requirements

• A minimum of a Bachelors degree in a related field from an accredited institution and 2 years of relevant experience or an equivalent combination of education and experience.
• Familiarity with a customer focused environment.
• Highly computer literate including Microsoft Office Suite.

Other essential requirements:

Fluency in Arabic & English;

Good administration skills;

Attention to details.

Application Note

While we appreciate all applications you will be contacted only if you are selected for an interview.

Contact

For any inquiries or issues please contact

Required Experience

Unclear Seniority