Jobs in Gqeberha, United Kingdom
Area Manager: Alternative Distribution (Eastern Cape)
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Area Manager: Alternative Distribution (Eastern Cape)
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Personal Assistant
Job summary
A recruitment agency is seeking a Personal Assistant in Gqeberha. Candidates should have Grade 12, secretarial skills, and advanced Microsoft Office knowledge. Responsibilities include managing communications, diary management, typing, and maintaining client records. Salary ranges from R18 500 to R21 500 per month based on experience.
Responsibilities
- Management of incoming and outgoing mail and email.
- Electronic diary management.
- Typing of client correspondence.
- Typing of invoices and credit notes.
- Sending statements.
- Debtor’s recons.
- Keep debtor’s age analysis up to date.
- Deal with clients’ queries.
- Maintaining client database.
- Printing and sending financial statements.
- Follow up on outstanding signed documentation.
- Maintain the Director’s timesheets.
- Preparation of documents for new clients.
- Assist with valuations.
- Preparation of quotations.
- Maintain financials tracker spreadsheet.
Skills
Education
Tools
Minimum Requirements:
Qualifications:
- Grade 12
- Secretarial Diploma OR 5 years of secretarial experience
Required computer packages:
- Microsoft Office (advanced level)
- GreatSoft (advantageous)
Skills Required:
- Communication skills
- Interpersonal skills
- Advanced typing skills
- Organizational skills
- Client service skills
- Telephone skills
- Competencies
- Computer literacy
- Confidentiality
- Ability to prioritize and manage workload
- Accuracy and attention to detail
- Basic accounting knowledge
Key Performance Areas:
- Management of incoming and outgoing mail and email
- Electronic diary management
- Typing of client correspondence
- Typing of invoices and credit notes
- Sending statements
- Debtor’s recons
- Keep debtor’s age analysis up to date with payments and follow up with clients
- Deal with clients’ telephonic and personal queries
- Maintaining client database
- Financial statements – printing of financial statements, sending to clients for signature, sending signed copies for their records, and preparing minutes and resolutions (trusts)
- Follow up on outstanding signed documentation (engagement letters, tax returns and financials)
- Update Directors locking lists
- Maintain the Director’s timesheets
- Preparation of various documents for new clients
- Assist the Directors with valuations when necessary
- Preparation of quotations
- Typing of financials when needed
- Maintain the “financials tracker/income tax return” spreadsheet
- Update PA register for all incoming signed financials
- Update AUP (agreed upon procedures) locking register
Salary: R18 500 to R21 500 per month CTC commensurate with qualification and experience.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.