Facilities-Jobs in Frankreich

Job Responsibilities

• Oversee and manage all administrative tasks to ensure smooth office operations.
• Establish professional communication with our co-living residents, including managing tenancy-related inquiries, requests, pre-termination, and lease transfers.
• Manage tenancy documentation, including agreements, personal information, rental collection particulars, security deposits, and other important documents.
• Maintain residents' records.
• Coordinate monthly invoicing and payments.
• Manage the finance system with the finance team regarding invoices and security deposit refunds.
• Monitor daily functionality of facilities and liaise with in-house/external teams on operational matters.
• Handle company vehicle leasing and maintain vehicle records.
• Maintain accurate logistics operation records, including delivery schedules and inventory levels.
• Address dormitory and logistical issues, including emergency rearrangements during service delivery.
• Liaise with affiliates post-investigation to develop service recovery and improvement plans.
• Manage office facilities and company vehicle-related matters, including maintenance scheduling.
• Handle government department interactions.
• Draft and edit dormitory and logistics policies, letters, memos, and emails, ensuring follow-up on required responses.
• Liaise with headquarters on dormitory and logistics arrangements.
• Perform any ad-hoc tasks as assigned by management.

Requirements:

• At least 3 years of experience in executive support and office management.
• Experience working with other departments to implement necessary changes.
• Diploma or Degree in Business Administration or a related field.
• Strong organizational, communication, time management, and interpersonal skills.
• Ability to multitask, prioritize, and meet deadlines.
• Problem-solving skills and proactive initiative.
• Attention to detail with a high level of accuracy.
• Knowledge of ISO standards and risk assessment (for Assistant Manager).