Senior Executive / Assistant Manager, Estate

SINGAPORE BIBLE COLLEGE LIMITED; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A prominent educational institution in Singapore is seeking a Facilities Manager to lead and supervise a team ensuring the effective management of estate operations. Responsibilities include overseeing facility maintenance, managing security systems, and driving improvement projects. Candidates should possess a degree in a relevant discipline, with at least 5 years of experience in facilities maintenance. Strong leadership, communication, and problem-solving skills are essential. Flexibility in working hours is required, as emergency response outside regular hours is expected.

Qualifications

• Minimum 5 years’ experience in facilities maintenance, including 2 years in a college setting.
• Detailed understanding of building procedures and infrastructure.
• Proven experience leading and developing teams.

Responsibilities

• Lead and supervise a team of estate staff.
• Manage building facilities effectively including operations and safety.
• Conduct regulatory submissions and compliance for facility management.

Skills

Leadership and team management

Emergency response

Facility management knowledge

Stakeholder management

Problem-solving

Organizational skills

Education

Degree in Mechanical, Electrical or Civil Engineering or Facilities Management

Job description

Job Role Overview

Lead and supervise a team of Estate staff in the smooth running of the Estate operations to achieve optimal effectiveness and efficiency.

Job Responsibilities

1. Operations Responsibilities

• Work closely with event coordinators from respective departments by providing logistical support, storage and space maintenance.
• Manage security card access system and a team of contracted security guards
• Review and update processes, policies and procedures in compliance with regulations and required standards for facility management.
• Manage and contract the use of SBC facilities and utilities with external parties for rental, lease and extended use of dormitories, apartments, worship hall, classrooms etc)
• Ensure proper security protocols, access card systems and security monitoring measures are in place and enforced throughout the premise.
• Manage a team of cooks who would provide meals to employees and students.

2. Estate Responsibilities

• Plan and manage College’s building facilities effectively (i.e. offices, classrooms, dormitories, canteen, carpark, landscaping etc), including operations, security and fire-safety.
• Conduct fire drills and other fire safety matters, and carry out regulatory submissions as required.
• Identify and drive improvement projects and manage facilities upgrade and cost control.
• Maintenance of building facilities: water systems, electrical and solar power systems, air-conditioning systems and other equipment to ensure safety and business continuity.
• Handle procurement of materials and services to justify for cost-effectiveness.
• Manage and update contracts and licenses renewals to ensure no lapses in maintenance schedules, validity of contracts, licenses and lifespan of equipment and parts.
• Source, engage and coordinate contractors, builders, architects etc for renovation or rectification work.
• Compile quarterly report, asset listings and budget proposal.
• Manage and mentor student helpers.
• To attend promptly (including after office hours) to emergencies such as power failure, water leakage.

3. Maintenance Supervisor Responsibilities

• Daily facilities check, identify rectification work and track resolutions progress to ensure safety, smooth and timely resolutions.
• Brief and assign daily repair/maintenance tasks to onsite maintenance technicians.
• Lead and monitor the repair work and work solutions progress.
• Physical and online procurement of spare parts for repairs.
• Maintain inventory stock of spare parts for repairs.
• Update and submit monthly maintenance checklists.

4. Other Responsibilities

• Support Facilities Subcommittee and Campus Redevelopment Committee administratively
• Any other duties and assigned by Senior Director Administration

Job Specifications

• Degree in Mechanical, Electrical or Civil Engineering or Facilities Management discipline preferred
• Minimum 5 years’ experience in facilities maintenance, including 2 years in College setting preferred
• Hold a detailed understanding of building procedures and infrastructure
• Proven experience of having a flexible approach and the ability to work under pressure
• A working appreciation of contracts and contract management
• Track record of leading, motivating and developing teams
• Flexible in working hours to meet the needs of the College
• Understanding of related trades in ACMV, Mechanical, Electrical, Building and BASCO/FRC
• Basic knowledge of space planning and utilisation would be good to have
• Good stakeholder management and able to engage with Senior Management confidently
• Able to attend in the event whereby the breakdown requires after office hours and/or weekends.
• Possess certification of Fire Safety Manager (SCDF) will be advantageous
• Ability to take initiative and effectively operate with general direction.
• Excellent written and verbal communication skills.
• Strong organisational and analytical skills.
• Independent, able to work with minimum supervision and have a good understanding of critical workflow
• Pro‑active, ability to prioritize work and provide efficient and timely service to achieve desired results