Project Executive (Planning and Operations)

Lions Befrienders Service Association (Singapore); Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A community service organization in Singapore seeks a Project Executive for Planning & Operations to support renovation and facilities works across multiple community sites. The role involves site coordination, documentation, and ensuring project compliance. Ideal candidates will hold a Diploma or Degree in relevant fields and possess 2 to 5 years of experience in similar projects, with strong organizational and communication skills. This position is crucial for maintaining project documentation and facilitating contractor relations.

Qualifications

• 2 to 5 years of experience in renovation, facilities, or community infrastructure projects.
• Comfortable with site-based work and coordination across multiple locations.
• Strong attention to detail and organizational skills.

Responsibilities

• Support day-to-day coordination of renovation and facilities works.
• Conduct regular site visits to observe project progress.
• Assist in tracking works with contractors and service providers.
• Work with Facilities Management to support contractors.

Skills

Site coordination

Documentation discipline

Communication skills

Organizational skills

Education

Diploma or Degree in Urban Planning or related fields

Job description

Project Executive (Planning & Operations)

We are looking for a Project Executive (Planning & Operations) to support renovation, upgrading, and facilities works across multiple Lions Befrienders community sites.

This role supports the delivery of community infrastructure projects by translating planning intent into on-the-ground action. You will work across site coordination, facilities operations, documentation, and systems, helping to ensure projects are well-coordinated, compliant, and properly recorded from start to handover.

Responsibilities

1. Site Coordination & Project Support

• Support day-to-day coordination of renovation and facilities works across multiple sites


• Conduct regular site visits to observe progress, accessibility, layout, and operational conditions


• Assist in tracking works, follow-ups, and site issues with contractors and service providers


• Support sequencing of works to minimise disruption to centre operations

2. Facilities & Contractor Coordination

• Work closely with the Facilities Management (FM) team to support contractors, vendors, and service providers


• Assist in coordinating schedules, site access, and basic operational requirements


• Flag site risks, safety issues, or operational constraints to the teams

3. Planning, Compliance & Documentation Support

• Support preparation and organisation of project documentation


• Help ensure documentation is complete, structured, and traceable for audit and continuity


• Assist with basic planning and regulatory coordination where required

4. Systems & Records Management

• Update and maintain facilities and project records in internal systems


• Support onboarding and tracking of facilities cases, assets, and maintenance records


• Ensure information across sites is consistent and up to date

5. Handover & Close-Out

• Support inspections, handover processes, and post-handover follow-ups


• Track defects rectification and outstanding items with contractors and FM teams

Requirements

• Diploma or Degree in Urban Planning, Architecture, Built Environment, Facilities Management, Construction, or related disciplines


• 2 to 5 years of experience supporting renovation, facilities, or community infrastructure projects


• Comfortable with site-based work and coordination across multiple locations


• Strong documentation discipline and attention to detail


• Organised, proactive, and to manage multiple tasks with guidance


• Clear communicator who can work with technical teams, centre staff, and external partners