Site Lead

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

A leading facilities management company in Singapore is seeking an experienced Facilities Manager to oversee daily operations and ensure a compliant and high-performing workplace environment. The ideal candidate will have 3-5 years of experience in facilities management, strong financial management skills, and the ability to lead a motivated team. Responsibilities include vendor coordination, budgeting, and compliance with EHS policies. This position offers a dynamic work environment with opportunities for professional growth.

Qualifications

• Minimum 3–5 years of experience in Facilities Management or IFM.
• Prior experience managing corporate or commercial facilities.
• Experience with multinational corporations preferred.

Responsibilities

• Lead day-to-day IFM operations for a safe and compliant workplace.
• Manage vendor coordination for facilities-related services.
• Ensure compliance with EHS policies and report incidents.
• Monitor monthly expenses and validate cost allocations.

Skills

Customer service orientation

Financial management

Problem-solving skills

PC literacy

Communication skills

Education

Diploma or above in relevant field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

MAJOR RESPONSIBILITIES

1. Facilities & Workplace Management

Lead and manage day-to-day IFM operations to ensure a safe, compliant, and high-performing workplace environment.

Conduct regular site walk-throughs to ensure cleanliness, safety, and service standards across offices, lobbies, and meeting rooms.

Oversee Moves, Adds & Changes (MAC), minor projects, and workplace improvements.

Implement and manage the Preventive Maintenance Program, ensuring statutory and risk compliance. Ensure site risk, audit, and compliance requirements are met in line with JLL and client policies. Provide 24/7 emergency response support and attend site as required.

Ensure escalation protocols and incident reporting procedures are in place and followed.

2. Vendor, System & Stakeholder Coordination

Manage and coordinate vendors for facilities-related services including cleaning, security, landscaping, transportation, office supplies, utilities, and other outsourced services.

Support vendor selection, service reviews, and performance management in line with KPIs and SLAs. Review and resolve outstanding service tickets and recurring service issues, escalating where required.

Systems Management

SAP

• Raise shopping carts for routine and ad-hoc services.
• Process non-PO payments (PRF), follow approval workflows, and track invoice status.
• Complete invoice confirmations and ensure timely vendor payments.

JLL Corrigo

• Raise and manage Work Orders (WO#) and support regional invoice submissions.
• Liaise with Finance, Procurement, and internal requesters for PO and invoice approvals.
• Reporting & Cost Control

Monitor monthly and quarterly expenses and validate internal cost allocations. Maintain accurate records of vendors, POs, invoices, and service contracts.

Consolidate data for monthly reporting, budget tracking, service performance, and ad-hoc management reports.

3. Financial Management

Manage site budgets and ensure expenditure is in line with approved forecasts. Review vendor invoices for accuracy and compliance with contract terms. Support cost optimization initiatives while maintaining service quality.

4. Safety, Security & EHS Compliance

Ensure full compliance with EHS policies, statutory regulations, and client requirements. Report all incidents within required timelines and ensure corrective actions are implemented. Conduct and document monthly and quarterly inspections, audits, and remediation activities. Coordinate with Corporate Security on safety and security matters.

Oversee Fire Warden and First Aid programs and ensure vendor induction to site-specific EHS requirements.

5. People Management

Lead, coach, and develop the site team in line with JLL’s values and service culture.

Build a high-performing, motivated team with strong customer focus and accountability. Ensure high morale, ethical standards, and effective teamwork.

Support training, mentoring, and performance development of team members.

6. Administrative & Stakeholder Support

Act as the primary liaison between client stakeholders, vendors, and JLL internal teams.

Support onboarding of new employees by coordinating with IT and Facilities for workstation setup and access readiness.

Assist with quarterly business reviews (QBRs), management reporting, and operational documentation.

7. Other Responsibilities

Perform other duties as assigned by the SEA Lead or Supervisor to support daily operations and ensure seamless service delivery.

CANDIDATE SPECIFICATION: KEY SELECTION CRITERIA

Ideal Experience & Qualifications

Diploma or above with minimum 3–5 years of relevant experience in Facilities Management or IFM. Prior experience managing corporate / commercial facilities environments (Singapore market preferred).

Experience working in a corporate environment, preferably with multinational corporations (MNCs).

Proven experience in financial management, budgeting, and cost control.

Core Competencies.

Strong customer service orientation with ability to manage stakeholder expectations professionally. High level of PC literacy and ability to operate multiple systems and platforms.

Intermediate to advanced proficiency in Microsoft Word, Excel, and PowerPoint.

Demonstrated problem-solving and analytical skills, with the ability to work under ambiguity and resolve complex operational issues.

OTHER PERSONAL CHARACTERISTICS

Strong communicator with good presentation, verbal, and written communication skills. Detail-oriented with a passion for service quality and continuous improvement.

Self-motivated, confident, and able to operate independently.

Resilient and able to manage high-pressure and time-sensitive situations.

Flexible and adaptable in a fast-paced operational environment.

Team player with strong ethics, integrity, and openness to new ideas and change.

KEY STAKEHOLDERS

Client stakeholders

Regional Facilities Manager / Area Lead

Internal JLL teams (Finance, Procurement, EHS, Security)

External vendors and service partners