Senior Executive / Assistant Manager, Estate

Singapore Bible College; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An educational institution in Singapore is seeking a Facilities Manager to lead and supervise the Estate operations. The role includes managing upkeep and smooth functioning of building facilities and supervising a team. Ideal candidates have a degree in relevant engineering or facilities management and at least 5 years of experience in facilities maintenance, with a proven track record of leadership. Excellent communication and organizational skills are essential, along with the flexibility to handle emergencies after hours.

Qualifications

• Minimum 5 years’ experience in facilities maintenance, including 2 years in College setting.
• Understanding of related trades in ACMV, Mechanical, Electrical, Building and BASCO/FRC.
• Possess certification of Fire Safety Manager (SCDF) is advantageous.

Responsibilities

• Lead and supervise Estate staff in operations and maintenance.
• Manage security and safety protocols for the estate.
• Plan and manage college’s building facilities efficiently.

Skills

Facilities maintenance leadership

Team management

Building procedures knowledge

Excellent communication skills

Organizational and analytical skills

Education

Degree in Mechanical, Electrical or Civil Engineering or Facilities Management

Job description

Job Role Overview

Lead and supervise a team of Estate staff in the smooth running of the Estate operations to achieve optimal effectiveness and efficiency.

Job Responsibilities

1. Operations Responsibilities

• Work closely with event coordinators from respective departments by providing logistical support, storage and space maintenance.
• Manage security card access system and a team of contracted security guards
• Review and update processes, policies and procedures in compliance with regulations and required standards for facility management.
• Manage and contract the use of SBC facilities and utilities with external parties for rental, lease and extended use of dormitories, apartments, worship hall, classrooms etc)
• Ensure proper security protocols, access card systems and security monitoring measures are in place and enforced throughout the premise.
• Manage a team of cooks who would provide meals to employees and students.

2. Estate Responsibilities

• Plan and manage College’s building facilities effectively (i.e. offices, classrooms, dormitories, canteen, carpark, landscaping etc), including operations, security and fire-safety.
• Conduct fire drills and other fire safety matters, and carry out regulatory submissions as required.
• Identify and drive improvement projects and manage facilities upgrade and cost control.
• Maintenance of building facilities: water systems, electrical and solar power systems, air-conditioning systems and other equipment to ensure safety and business continuity.
• Handle procurement of materials and services to justify for cost-effectiveness.
• Manage and update contracts and licenses renewals to ensure no lapses in maintenance schedules, validity of contracts, licenses and lifespan of equipment and parts.
• Source, engage and coordinate contractors, builders, architects etc for renovation or rectification work.
• Compile quarterly report, asset listings and budget proposal.
• Manage and mentor student helpers.
• To attend promptly (including after office hours) to emergencies such as power failure, water leakage.

3. Maintenance Supervisor Responsibilities

• Daily facilities check, identify rectification work and track resolutions progress to ensure safety, smooth and timely resolutions.
• Brief and assign daily repair/maintenance tasks to onsite maintenance technicians.
• Lead and monitor the repair work and work solutions progress.
• Physical and online procurement of spare parts for repairs.
• Maintain inventory stock of spare parts for repairs.
• Update and submit monthly maintenance checklists.

4. Other Responsibilities

• Support Facilities Subcommittee and Campus Redevelopment Committee administratively
• Any other duties and assigned by Senior Director Administration

Job Specifications

• Degree in Mechanical, Electrical or Civil Engineering or Facilities Management discipline preferred
• Minimum 5 years’ experience in facilities maintenance, including 2 years in College setting preferred
• Hold a detailed understanding of building procedures and infrastructure
• Proven experience of having a flexible approach and the ability to work under pressure
• A working appreciation of contracts and contract management
• Track record of leading, motivating and developing teams
• Flexible in working hours to meet the needs of the College
• Understanding of related trades in ACMV, Mechanical, Electrical, Building and BASCO/FRC
• Basic knowledge of space planning and utilisation would be good to have
• Good stakeholder management and able to engage with Senior Management confidently
• Able to attend in the event whereby the breakdown requires after office hours and/or weekends.
• Possess certification of Fire Safety Manager (SCDF) will be advantageous
• Ability to take initiative and effectively operate with general direction.
• Excellent written and verbal communication skills.
• Strong organisational and analytical skills.
• Independent, able to work with minimum supervision and have a good understanding of critical workflow
• Pro‑active, ability to prioritize work and provide efficient and timely service to achieve desired results