Executive Assistant jobs in Singapore
Administration Assistant
MULTIHEIGHT Scaffolding Pte Ltd
Enrolment & Administrative Assistant (Part-Time, 2-Month Contract)
Learning Point
Admin Assistant (Project & Documentation) - Up to $3,300 + AWS
Search Personnel Pte Ltd
Detail-Focused Admin Assistant — Data Entry & Reporting
Raffles Medical Group
Discover more opportunities than anywhere else. Find more jobs nowFinServ Receptionist & Admin — Dynamic Support
RecruitFirst
Assistant Manager, HR Talent Acquisition
Changi General Hospital
Part-Time Admin Assistant — Flexible 1–2 Days/Week
Finexis Advisory
Connect with headhunters to apply for similar jobsCurriculum and Administrative Support (Sengkang)
Seacare Manpower Services Pte Ltd
Science Lab Resource & Admin Assistant
Business Edge Personnel Services
Executive Associate / Project Management Officer (PMO) to CEO
SCIGEN PTE. LTD.
Executive Assistant to Managing Director
Yoova Foodstuff Pvt Ltd (SaladO)
Senior Executive / (Senior) Assistant Manager, Ophthalmology (Ops & Admin)
National University Hospital
3 Months Temp HR Executive Assistant (Shared Services) *WEST* #HZT
Recruit Express Pte Ltd.
Assistant Manager/Senior Executive, Compensation and Strategy Planning
ECON Healthcare Group
Admin Assistant
Job summary
A design firm located in Singapore is looking for a skilled administrative professional to assist with various tasks including human resources support, managing correspondence for executives, and organizing office materials. The ideal candidate should have proven experience in administrative roles and strong organizational skills. This full-time position offers an opportunity to work in a dynamic environment with a collaborative team.
Qualifications
- Experience in administrative support roles.
- Strong organizational and multitasking skills.
- Proficient in MS Office applications.
Responsibilities
- Assist HR with staff leave process and expenses.
- Prepare quotations, contracts, and tender submissions.
- Manage daily paperwork and emails for MD and ED.
- Assist HR with staff leave process, expenses and reimbursement.
- Preparation of basic quotations, contracts and tender submissions.
- Assist team on correspondence and delivery schedules.
- Sourcing, ordering and delivering of project related materials.
- Record minutes of meetings and prepare emails, faxes, correspondence, memos, etc.
- Manage and maintain office stationeries and pantry supplies
- To assist and work together with ISO team
- To manage and maintain good housekeeping of the entire office together with Admin Manager
- To handle and managed oversea courier services
- To handle phone queries and attend to guests
- Provide administrative and clerical support to HR/Admin manager
- To maintain and manage office equipment
- Ad hoc admin duties assigned by Directors or HODs
- Co-ordinate and manage MD and EDs’ daily paperwork, emails and claims.
- Organize seminars and travel arrangement, hotels and travel expenses report for MD and ED.
- Prepare presentation materials for MD and ED including tender documents with respective team members.
- Manage phone and emails correspondence for MD and ED
- Manage and arrange appointments with internal and external parties
- Manage and spearhead company’s events and activities with team / committee from planning to execution and completion.
- Managing and reviewing filing system and archives.
- Ad hoc duties assigned by MD and ED.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.