Administrative Assistant-Jobs in Singapur

Finance & Office Administrator
Location: Singapore
Employment Type: Permanent, Full-time

At MOI Global, we’re not just in the B2B game — we’re rewriting the rules. And to keep pushing boundaries, we need operations that run seamlessly. That’s where you come in.

We’re looking for a Finance and Office Administrator who thrives on structure, precision, and making things happen behind the scenes. From managing the numbers to powering people ops, this role is central to keeping our APAC office running at full throttle — so our creative teams can focus on doing what they do best: turning heads.

You’ll be the operational glue that holds our finance, HR, and admin functions together — all while supporting a culture that values efficiency, integrity, and bold thinking.

• Manage billing, accounts receivable, and accounts payable processes with precision
• Support quarterly GST filings, tax computations, and financial reporting in line with local regulations
• Own employee expense processing and reimbursement claims
• Maintain the APAC Overheads Budget & Forecast for management insight
• Oversee payroll, healthcare benefits, and employee financial assistance programs
• Review staff and corporate credit card expenditures
• Track and manage software subscriptions and procurement-related costs

• Administer employee benefits in line with company policies and local requirements
• Serve as the go-to for HR-related queries, handling sensitive matters with professionalism
• Maintain accurate, up-to-date employee records and ensure compliance with labor laws
• Manage onboarding, offboarding, training coordination, and visa processes
• Deliver new hire orientations that leave a lasting first impression
• Support the upkeep and optimisation of HR platforms and systems
• Ensure consistent implementation of HR policies across the board

• Keep the Singapore office running like a well-oiled machine — from supplies and equipment to vendor coordination and internal events
• Own internal communications, meeting logistics, timesheet tracking, and HR letter issuance
• Streamline workflows and introduce new tools to boost efficiency
• Manage NDAs, vendor contracts, insurance, travel policies, and other admin essentials
• Partner with department heads and regional leaders to align admin efforts with broader business goals
• Lead and support cross-functional projects that improve how we work — globally and locally

• A Diploma or Degree in Finance, Accounting, HR, Business Admin, or a related field
• 3+ years of experience in finance, HR, admin, or office management
• In-depth knowledge of HR practices, employment law, and operational best practices
• Familiarity with platforms like NetSuite, Workamajig, BambooHR is a big plus
• Proficiency in Microsoft Office Suite (especially Excel – we love a good formula)
• Super-organised with exceptional attention to detail and follow-through
• A confident communicator, problem-solver, and self-starter
• You’re proactive, collaborative, and bring a positive energy to every task

We’re not your average agency. MOI Global is the world’s leading multi-specialist B2B agency — with teams in London, New York, Seattle, Dubai, Singapore, Munich, and Sydney. We blend strategy, creativity, media, and tech to deliver unforgettable work that drives real growth for global brands.

Our Turning Heads methodology isn’t just what we do — it’s how we think, act, and lead. From Adobe and AWS to Google Cloud, Meta, and Oracle, our clients trust us to challenge the status quo and deliver standout results.

We were proud to be named B2B Marketing’s Best Agency of the Year (2022) and recognised as one of the Best Companies to Work For. We’re growing fast — and we want you to grow with us.

We believe that different perspectives drive better ideas. At MOI, we’re building a culture where everyone is welcomed, supported, and celebrated for who they are. We are an equal opportunity employer and offer reasonable accommodations during the recruitment process.

Office Hours: 9 AM – 6 PM (Singapore time), with flexibility based on global collaboration
Location: Singapore, Central

If you’re ready to be the strategic support behind bold, creative B2B work — we’d love to meet you.

Let’s build something exceptional, together.