Sr Admin Assistant

Gartner; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading technology consulting firm in Singapore is looking for a Sr Administrative Assistant to support the RVP and sales teams. Responsibilities include managing schedules, organizing events, and supporting marketing actions. Ideal candidates should have excellent communication and organization skills, and be proficient in Microsoft Office. This role requires someone who can work independently and adapt to a dynamic environment. Join us for an opportunity to grow your career in a supportive team environment.

Qualifications

• Ability to function in a dynamic sales and technology environment.
• Effective communication with senior management and clients.
• Ability to work independently in a prioritized way.

Responsibilities

• Manage RVP calendar and travel arrangements.
• Organize team and client events for sales teams.
• Support Sales Manager with marketing actions.

Skills

Excellent communication skills

Excellent organization skills

Attention to detail

Autonomous and self-starter

Competent in Microsoft Office products

Job description

Role Purpose: We currently have a great opportunity for a Sr Administrative Assistant who places high value on learning in a professional environment, and enjoys taking ownership of the administration tasks with confidence and energy.

Reporting to the RVP, this position will be responsible for general office administration including organizing and managing RVP calendar, travel, monthly/quarterly audit reports, supporting the RVP’s direct reports ad hoc requests, filing, faxing and photocopying, organizing internal meetings, and ordering stationery and other supplies.

What will you do:

Support for Sales VPs:

• Assisting with scheduling and booking meetings, travel, managing expenses, and with any administrative help
• Scheduling regular deal review boards and hackathons for all relevant BU’s
• Providing support with planning and executing marketing and internal communications activities (newsletters etc)

Support the Sales Managers and their sales teams:

• Organize offsite/onsite team and client events
• Coordinate and manage communication and correspondence with local suppliers for events organization
• Assisting with the day to day running of the office and resolving ad-hoc problems
• Complete additional projects as assigned by management

Events organization & support:

• Help organize, co‑ordinate and manage various team events in the APAC region (ie Blitz Days, Ops Reviews, Kickoffs, Charity Events, etc)
• Internal communication: keep all Sales team members up to date about briefings, events and analyst visits
• Prepare invitation for clients and internal associates in all sales events, briefings, summits, symposiums
• Proactive approach in gathering ideas & demands from Sales Team member in local events

Strategic Planning & Marketing support:

• Work with Gartner’s Global PR and Marketing team in regards with the local Sales organization’s requests and activities
• Ensure sales teams are being provided with marketing materials issued by the regional Marketing team
• Support Sales Manager with strategic planning of marketing actions (support with regular update and enlargement of prospects database, helping with research and collaboration with respective global team)

Job requirements:

• Ability to function in a dynamic and rapidly changing sales and technology environment
• Excellent communication skills (oral and written) and the ability to communicate effectively with senior level management / clients
• Excellent organization skills and ability to work independently in a prioritised way.
• Autonomous and self-starter
• High level of attention to detail
• Fully competent in Microsoft office products

Who are we? At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world. Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission‑critical priorities.

Ready to grow your career with Gartner? Join us.

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