Executive Administrative Assistant

STATS CHIPPAC MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A technology management company located in Singapore seeks an Administrative Assistant to provide essential support in general administration. The role involves overseeing various tasks such as managing receptions, scheduling meetings, and maintaining organized filing systems. Ideal candidates will have strong organizational skills, prior administrative experience, and proficiency in Microsoft Office Suite. This position offers opportunities to work closely with key management and contribute to the smooth operation of the office.

Qualifications

• Previous experience in an administrative or office management role preferred.
• Familiarity with office equipment and administrative procedures.
• Experience with project management or database systems is an advantage.

Responsibilities

• Oversee room bookings, schedule meetings, and coordinate travel arrangements.
• Manage reception, incoming calls, emails, and correspondence.
• Prepare, format, and proofread documents, reports, and presentations.
• Maintain organized filing systems for information retrieval.
• Support administrative functions like expense tracking and invoice processing.
• Order and manage office supplies while liaising with vendors.
• Assist in planning company events and management meetings.
• Provide administrative support to key management.
• Assist the CTO with travel arrangements and expense claims.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Interpersonal skills

Service-oriented attitude

Education

ITE certification or diploma in business administration

Tools

Microsoft Office Suite

Google Workspace

Job description

A technology management company located in Singapore seeks an Administrative Assistant to provide essential support in general administration. The role involves overseeing various tasks such as managing receptions, scheduling meetings, and maintaining organized filing systems. Ideal candidates will have strong organizational skills, prior administrative experience, and proficiency in Microsoft Office Suite. This position offers opportunities to work closely with key management and contribute to the smooth operation of the office.