Postes à Petaling Jaya, United States

Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to support our daily operations in a fast-paced electronic manufacturing environment. The ideal candidate will handle administrative tasks, facilitate smooth communication between Malaysian and factory teams, and ensure efficient office coordination. Proficiency in Chinese (Mandarin/Cantonese) is required to liaise with stakeholders effectively.

Key Responsibilities

Administrative Support

• Organize and maintain physical and digital documents, including reports, invoices, and contracts.
• Schedule and coordinate meetings, appointments, and travel arrangements for management.
• Prepare meeting agendas, take minutes, and follow up on action items.

Communication & Coordination

• Act as a liaison between Malaysian teams and factory staff to ensure smooth workflow and collaboration.
• Assist in translating documents or communications (Chinese-English) when necessary.
• Handle phone calls, emails, and internal inquiries professionally.

Operational Assistance

• Assist in procurement, inventory tracking, and office supply management.
• Support HR with basic onboarding tasks for new hires (e.g., preparing workstations, documentation).
• Follow standard operating procedures (SOPs) and comply with company policies.

Additional Duties

• Assist in ad-hoc projects, event planning, or logistics coordination as needed.
• Maintain confidentiality and discretion in handling sensitive information.

Requirements

• Education: Diploma or above in Business Administration, Secretarial Studies, or related field.
• Experience: 1–2 years in administration, preferably in manufacturing or related industries.
• Language: Fluent in Chinese (spoken/written) and proficient in English.
• Skills:
• Proficient in MS Office (Word, Excel, PowerPoint).
• Organized, adaptable, and able to multitask in a dynamic environment.
• Strong interpersonal skills for cross-team collaboration.
• Nice to Have: Basic knowledge of ERP systems or manufacturing processes.