Tender and Licensing Coordinator

Dhaya Maju Infrastructure; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading infrastructure company based in Petaling Jaya, Malaysia, is seeking a coordinator responsible for managing licensing and tender processes. The ideal candidate should hold a diploma and have at least three years of relevant experience, preferably in the oil and gas industry. Responsibilities include maintaining records, ensuring timely renewals, and coordinating tender documentation. Proficiency in Microsoft Office and excellent communication skills in both Bahasa Malaysia and English are essential. This role offers an opportunity to contribute to a dynamic team.

Qualifications

• Minimum three years of related work experience, preferably in oil & gas industry.
• Knowledge in ISO 9001:2015 and ISO 45001:2018.

Responsibilities

• Coordinate, compile and submit licensing and tender-related requirements.
• Maintain and update records of licenses and registrations.
• Ensure timely renewal of all licenses and registrations.
• Organize required documentation for license applications.
• Manage and delegate incoming and outgoing correspondence.

Skills

Resourceful

Proficient in Microsoft Office

Data analytics skills

Excellent command of written and spoken Bahasa Malaysia

Excellent command of written and spoken English

Good communication skills

Interpersonal skills

Negotiation skills

Education

Diploma holder

Job description

The role is responsible for coordinating, compiling and submitting company licensing and tender-related requirements.

Key Responsibilities and Accountabilities

• a) To maintain and update records of licenses and registrations with authorities and clients.
• b) To ensure all licenses and registrations are renewed in a timely manner to avoid any lapses.
• c) To gather and organize required documentation for license applications.
• d) To maintain an organized filing system for all licensing documents, including electronic and hard copy.
• e) To perform tender / pre-screening registration, tender status update, bid assessment and tender correspondence
• f) To manage and delegate all the incoming and outgoing correspondence
• g) To assist in preparing responses for all the incoming correspondences requiring actions
• h) To assist and liaise with internal and external parties such as Client, project team, consultant/ partners, consortium members, subcontractors and other parties for preparation and compiling of tender document
• j) To update of the Tender / Pre-screening status
• k) To prepare bid information/ bid assessment to Tender Lead & CEO for review and approval
• l) To prepare, coordinate and submission of Pre-Screening Exercise/ Pre-Bid Qualification
• m) To support and coordinate for Tender's Technical/Commercial Clarification compilation
• n) To arrange or coordinate on the Site Visit / Tender briefing matters
• o) To provide clerical support to ensure smooth running of the department.
• p) Perform any other reasonable duties as assigned.

Job Specification

Qualification

• a) Diploma holder
• b) Minimum three years of related work experience in of which preferably in oil & gas industry

Knowledge

• a) Knowledge in ISO 9001:2015 and ISO 45001:2018

Skill

• a) Resourceful, trustworthy and proactive.
• b) Proficient in Microsoft Office (Word, Excel, PowerPoint), data analytics skills
• c) Excellent command of written and spoken in both Bahasa Malaysia and English.
• d) Good communication, interpersonal, and negotiation skills to collaborate effectively with internal and external stakeholders.