Senior Procurement Specialist

BROOKS AUTOMATION MALAYSIA SDN. BHD.; Johor Bahru; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading manufacturing firm in Johor Bahru is seeking a Senior Procurement Specialist to streamline supply chain operations. The ideal candidate will have over 10 years of experience in procurement, preferably in the semiconductor or manufacturing sector. Responsibilities include tracking orders, vendor management, and collaborating with cross-functional teams. The role requires strong analytical skills, proficiency in ERP applications, and excellent negotiation skills. Competent use of MS Office is essential for documenting performance metrics.

Qualifications

• 10+ years of buying experience in purchasing metals, cables, and electrical devices.
• Semiconductor industry experience preferred; manufacturing sector exposure is a plus.
• Experience in managing local and overseas suppliers.

Responsibilities

• Track orders and ensure supplier acknowledgement.
• Maintain relationships with vendors and monitor performance.
• Collaborate with procurement, production, and logistics teams.

Skills

Vendor management expertise

Analytical skills

Negotiation skills

Problem-solving skills

Inventory management techniques

Computer literate (ERP applications)

Education

Bachelor’s degree or equivalent

Tools

Oracle Cloud

SAP

MS Office (Word, Excel, Access)

Job description

Position Summary

We are seeking an experienced Senior Procurement Specialist (Expeditor) to join us at our Greenfield manufacturing facility in Johor Bahru, Malaysia. The ideal candidate will have a strong background in supply chain management with a focus on ensuring efficient material flow to support production schedules and meet customer demands.

Key Responsibilities

• Order tracking and follow up on delinquencies, quality shortfalls—monitor purchase orders, confirm supplier acknowledgement, and track delivery progress.
• Supplier coordination and turnaround—communicate regularly with suppliers to resolve delays, shortages and quality issues and work on mitigation actions to recover.
• Create and maintain strong relationships with vendors, monitor performance and address delivery shortages or quality issues which are causing disruption to the production schedules.
• Problem resolution – identify potential supply chain disruptions and implement corrective actions to minimize impact.
• Documentation and reporting – maintain accurate records of orders, delivery schedules, and supplier performance metrics; use the reports as indicators for supplier performance tracking and intervene where required to minimize the supplier non-performance disruptions.
• Collaborate with cross‑functional teams, such as procurement, production and logistics teams, to align supply timelines with operational needs and further optimise supply chain processes and drive continuous improvement.
• Establish positive working relationship with critical suppliers and ensure that all levels escalations metrics are established to mitigate when issues arise pertaining to delivery or quality.
• Compliance and quality checks – ensure supplier meets contractual, quality and regulatory requirements at all times.
• Support internal reporting requirements and report status, progress, and any anticipated disruptions that are seen or expected.
• Any other additional duties based on business needs.

Qualifications

• Bachelor’s degree or equivalent experience with at least 10+ years of buying experience in purchasing metals, cables, sheet metal, machining parts and electrical devices and/or PCBA’s (Printed Circuit Board Assemblies). Any managerial or key individual contributor experience is a plus for the role.
• Semiconductor industry experience will be highly preferred; similar manufacturing sector exposure such as automotive, industrial manufacturing etc. is an added advantage.
• Vendor management expertise; must have experience in buying from and dealing with overseas and local suppliers.
• Well‑versed in inventory management techniques, including Just‑In‑Time (JIT) inventory, to minimize holding costs and ensure the availability of critical components.
• Good analytical skills and proficiency with procurement ERP applications, i.e. Oracle Cloud/SAP, or similar platforms to streamline purchasing processes and maintain meticulous records.
• Computer literate with experience using MS Office (Word, Excel, Access) and Business Intelligence tools as a plus point.
• Ability to operate in a cross‑functional team to meet customer expectations and to work well under pressure, manage multiple priorities, deal with cross‑functional teams and regulatory authorities.
• Knowledge of Lean manufacturing principles and Continuous Improvement methodologies is a plus.
• Detail oriented with excellent organisational and management skills; fluent in English (spoken & written).
• Strong skills in negotiating skills, delivery schedules, terms of payment, and understanding of production processes.
• Strong problem‑solving skills, proactive, and able to work independently as well as part of a team.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years’ experience do you have as a procurement specialist?
• Which of the following languages are you fluent in?
• Do you have experience with inventory management?
• How many years’ experience do you have in supply chain management (SCM)?
• Have you worked in a role where you were responsible for vendor management?
• How much notice are you required to give your current employer?

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