Senior HR Executive

Sinergia Talents; Pontian; On-site; MYR 200,000 - 250,000; Full time

Job summary

A human resource agency is seeking a skilled individual to manage the full recruitment process, from job postings to onboarding. The role requires conducting training needs assessments and facilitating training sessions for employees. Additionally, the successful candidate will handle employee relations, cultivate positive workplace culture, and align HR policies with Malaysian labor laws. Strong interpersonal skills and compliance understanding are essential. This position is based in Pontian, Johor, Malaysia.

Qualifications

• Experience in managing the recruitment process.
• Capability to conduct training needs assessments.
• Skill in facilitating training sessions.

Responsibilities

• Manage end-to-end recruitment processes.
• Conduct training needs assessments.
• Cultivate a positive workplace culture.

Job description

• Manage the end-to-end recruitment process, including creating job postings, sourcing candidates, screening applications, conducting interviews, negotiating salaries, and extending offers.
• Propose, organise and participate in career fairs, university recruitment events and industry networking opportunities.
• Execute onboarding processes to ensure a seamless integration for new employees.
• Manage all matters relating to work passes, including applications and renewals, ensuring compliance with relevant regulations.

Performance & Development

• Conduct regular training needs assessments to identify training and development needs across different departments or teams.
• Work closely with department heads and managers to understand skill gaps and areas for improvement.
• Facilitate training sessions, both in-person and online for employees at all levels.
• Maintain accurate training records and ensure timely renewals if required.

Employee Relations & Engagement

• Cultivate a positive workplace culture and resolve employee grievances professionally.
• Propose and organise engaging employee activities and team-building initiatives.

Compliance & Policy

• Maintain HR policies to align with Malaysian labour laws and company standards.
• Review and recommend changes to HR policies when required.

HR Administration

• Ensure employee records and HR data are updated in HRIS system and saved correctly.
• Timely submission of weekly and monthly reports.
• Prepare and manage HR documents (employment letter) such as letter of appointment, confirmation, promotion, salary adjustment etc.
• Perform exit interview and clearance for leavers, ensuring letters and information updated in the digital employee personal file and HRIS system.