Senior Executive & Assistant Company Secretary

Apex Equity Holdings Berhad; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

A prominent corporation in Malaysia is seeking a Senior Executive, Assistant Company Secretary to assist in planning and coordinating Board and Shareholders’ Meetings. The ideal candidate will have a Diploma or Bachelor’s Degree, along with 2–3 years of experience in company secretarial duties, preferably within a Public Listed Company. Key responsibilities include preparing corporate documents and ensuring adherence to regulatory requirements. Excellent communication skills in English and Bahasa Malaysia are essential for success in this role.

Qualifications

• Minimum of 2–3 years of experience in company secretarial duties.
• Strong understanding of corporate laws and governance principles.
• Familiarity with Companies Act 2016 and Bursa Malaysia requirements.

Responsibilities

• Assist in planning and organizing Board and Shareholders’ Meetings.
• Prepare board resolutions and corporate secretarial documents.
• Monitor adherence to regulatory requirements.

Skills

Communication skills in English and Bahasa Malaysia

Organisational skills

Integrity and professionalism

Attention to detail

Proficiency in MS Office

Education

Diploma/Bachelor’s Degree in Business Administration

ICSA qualification (or pursuing MAICSA)

Job description

Senior Executive, Assistant Company Secretary

Apex Equity Holdings Berhad – Petaling

4 days ago , from Apex Equity Holdings Berhad

Board & Shareholder Meetings Coordination

• Assist in planning, organizing, and coordinating Board, Board Committees, and Shareholders’ Meeting (AGM/EGM)
• Handle the preparation and circulation of meeting notices, agendas, and board papers.
• Assist in the preparation of minutes of meetings and follow up on action items.
• Ensure timely dissemination of meeting materials to directors and stakeholders.

Corporate Secretarial Documentation

• Assist in the preparation of board resolutions, board papers, and corporate secretarial documents.
• Maintain and update statutory records and registers of all subsidiaries within the group.
• Prepare and ensure proper and timely filling of statutory forms/returns with the Companies Commission of Malaysia (SSM).

Compliance and Governance

• Monitor and ensure adherence to statutory and regulatory requirements in corporate secretarial matters.

Administrative & Other Duties

• Maintain a systematic filing system for all corporate secretarial documents.
• Assist in liaising with regulatory bodies, directors, shareholders, and other stakeholders.
• Perform other ad-hoc corporate secretarial tasks as assigned.

Job Requirements

• Diploma/Bachelor’s Degree in Business Administration, Corporate Administration or any related field.
• ICSA qualification (or currently pursing MAICSA/Chartered Governance Qualifying Programmed) is an advantage.
• Minimum of 2–3 years of experience in company secretarial duties, Preferably in a Public Listed Company (PLC) environment.
• Strong understanding of corporate laws, listing requirements, and corporate governance principles in Malaysia.
• Familiarity with Companies Act 2016, Bursa Malaysia Listing Requirements, and corporate governance frameworks.
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• High attention to detail, with strong organisational and time management skills.
• Ability to interact effectively with senior management, Board members, regulators, and stakeholders.
• Strong integrity, discretion, and professionalism.
• Pro in MS Office applications.