Senior Event Executive

Lightup; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading events management agency in Kuala Lumpur is seeking an experienced individual to assist in planning, production, and coordination of events. The role involves liaising between internal and external stakeholders, managing event logistics, and ensuring successful onsite event execution. Candidates should have experience in event management and excellent communication skills to handle vendor negotiations and client satisfaction. This role is vital for maintaining the quality and smooth running of various events.

Qualifications

• Experience in event management or coordination.
• Strong communication skills for liaising with stakeholders.
• Problem-solving abilities to handle event day issues.

Responsibilities

• Assist in planning, production, and management of all events.
• Coordinate logistics and manage vendor agreements.
• Manage events onsite to ensure smooth proceedings.

Job description

• Responsible for assisting in planning, production and management of all events.
• Acts as a key liaison between all parties including internal/external stakeholders in the event production and management process.
• Responsible for all event logistics and coordination.
• Actively coordinate and liaise with event management vendors (negotiating quotes and agreements)
• Onsite event management during rehearsals and ensure smooth event proceedings.
• Obtaining government and non-government event permits.
• Monitor and updating event progress to ensure client satisfaction.
• Reporting status to management team for all events.
• Resolve and troubleshoot issues that emerge during the event day proactively.
• Propose, brainstorm and implement ideas to improve event services or quality
• Assist with the preparation of event proceedings, collaterals, briefing notes, duty list and any documents related to event production.
• Preparation of income and expenditure report and other applicable reports relating to each event.
• Handling post-event reports and survey forms.
• To work on other agency projects when required.