Purchasing Officer - China Sourcing Focus

Besgrade Plywood Sdn Bhd; Pokok Sena; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable plywood company in Kedah, Malaysia is looking for a Purchasing Officer with a focus on China sourcing. The candidate will manage vendor communications, process purchase requisitions, and ensure timely delivery of orders. Key responsibilities include negotiating pricing with Chinese suppliers and ensuring proper recordkeeping of all transactions. Ideal candidates should possess strong procurement management and communication skills.

Responsibilities

• Manage daily correspondence and respond to emails promptly.
• Source quotations and ensure timely processing of requisitions.
• Follow up on purchase orders and shipment statuses.
• Prepare and issue purchase orders while ensuring recordkeeping.
• Communicate with vendors and confirm receipt of orders.
• Coordinate payments with the Accounts Department.
• Assist colleagues during their absences to maintain continuity.
• Source products from China and negotiate delivery terms.

Skills

Vendor communication

Negotiation

Procurement management

Email correspondence

Job description

Purchasing Officer - China Sourcing Focus

Responsibilities:

• Manage daily correspondence: check and respond to all incoming emails promptly and appropriately.
• Process purchase requisitions: source quotations with competitive pricing and earliest possible delivery dates to ensure timely processing of all purchase requisitions.
• Monitor purchase orders: follow up daily on purchase orders and shipment delivery status to ensure smooth procurement and delivery flow.
• Issue purchase orders: prepare and issue POs for parts purchased without prior documentation, ensuring proper recordkeeping.
• Vendor communication: send approved purchase orders via email or WhatsApp to vendors, and confirm receipt or acknowledgment.
• Payment coordination: check payment status in the system and liaise with the Accounts Department to release payments promptly when suppliers follow up.
• Team support: provide assistance to colleagues during their medical or annual leave to maintain workflow continuity.
• China sourcing and coordination: source products from China suppliers, negotiate pricing and delivery terms, and arrange shipment or logistics in coordination with the supplier.

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