Personal Assistant / Executive Assistant

Jobstreet Malaysia; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading recruitment platform in Kuala Lumpur is seeking two experienced Mandarin-speaking Personal Assistants to provide direct support to the Director. The role requires a minimum of 5 years of experience and strong organisational capabilities. Candidates should be fluent in Mandarin and possess excellent communication skills, with a mature and professional approach. Responsibilities include managing schedules, preparing documentation, and coordinating with stakeholders. Benefits include EPF/SOCSO, medical claims, and annual leave.

Benefits

EPF / SOCSO

Medical claim

Annual leave

Bonus

Team activities & company events

Career exposure and mentorship

Qualifications

• Minimum 5 years of relevant PA/EA experience, preferably supporting Directors or C-level leaders.
• Able to handle confidential matters with absolute discretion.
• Willing to travel for business (local & overseas).

Responsibilities

• Manage the Director’s daily calendar and appointments.
• Prepare meeting briefs, minutes, reports, and presentations.
• Coordinate with internal departments and external stakeholders.

Skills

Fluent in Mandarin

Good command of English

Strong interpersonal skills

Excellent organisation

Multitasking abilities

Tools

MS Office

Google Workspace

Job description

Personal Assistant / Executive Assistant

We are looking for two experienced Mandarin-speaking Personal Assistants to provide direct support to our Director. This role requires strong coordination capability, excellent communication skills, and a high level of professionalism. You will be involved in handling confidential matters and business arrangements, requiring maturity, discretion, and adaptability.

About the Role

Mandarin speaking required. The role involves direct support to the Director with confidential matters and business arrangements.

Key Responsibilities

• Manage the Director’s daily calendar, meetings, appointments and time-sensitive schedules
• Prepare meeting briefs, minutes, reports, presentations and relevant documentation
• Handle Chinese correspondence, translation, and communication with accuracy and professionalism
• Coordinate with internal departments and external stakeholders on behalf of the Director
• Track action items, follow up on pending matters, and ensure timely execution
• Arrange business travel itineraries (local & overseas), including logistics and documentation
• Assist in reception and official duties when required, ensuring proper representation of the Director and company

Requirements

• Fluent in Mandarin（必须能读、写、说中文）
• Good command of English; able to communicate confidently with partners and stakeholders
• Minimum 5 years of relevant PA/EA experience, preferably supporting Directors or C-level leaders
• Mature, pleasant, positive, and well-presented with strong interpersonal skills
• Excellent organisation, planning and multitasking abilities
• Able to handle confidential matters with absolute discretion
• Proficient in MS Office / Google Workspace, especially PPT & Excel
• Able to work under pressure in a fast‑paced environment
• Willing to travel for business (local & overseas)
• Eligible and prepared for overseas travel

Benefits

• EPF / SOCSO
• Medical claim
• Annual leave
• Bonus
• Team activities & company events
• Strong career exposure, learning opportunities and close mentorship from Director