Personal Assistant (CEO/DIRECTOR)

Amee Philips; George Town; On-site; MYR 20,000 - 100,000; Full time

Job summary

A growing company in Penang, Malaysia, is seeking a Personal Assistant to provide comprehensive support to the CEO. This role involves managing calendars, arranging travel, and preparing for meetings. The ideal candidate should have a diploma in Business Administration and possess excellent communication skills. Responsibilities include correspondence handling, document management, and project coordination. Ideal for those with strong problem-solving skills and the ability to interact with various stakeholders.

Qualifications

• Possessed SPM/STPM/Diploma in Business Admin or other fields.
• Sound knowledge of some secretarial work is an added advantage.
• Able to interact with all levels of people including staff and clients.

Responsibilities

• Manage the CEO's calendar, schedule meetings, and send reminders.
• Arrange and book domestic and international travel.
• Prepare for meetings by creating agendas and taking minutes.
• Screen and direct phone calls and emails, draft correspondence.
• Organize and maintain confidential files and databases.
• Act as a liaison between the CEO and employees/clients.
• Draft, compile, and format reports and presentations.
• Assist with or lead specific projects and coordinate events.
• Process expenses and manage corporate credit cards.
• Resolve issues and report critical issues for decisions.

Skills

Calendar management

Travel coordination

Meeting preparation

Correspondence handling

Document management

Communication skills

Financial management

Problem-solving

Education

SPM/STPM/Diploma in Business Administration

Job description

Schedule and calendar management: Manage the CEO's professional and personal calendar, schedule meetings, and send reminders.

Travel coordination: Arrange and book domestic and international travel, including flights, transportation, and accommodations.

Meeting support: Prepare for meetings by creating agendas, preparing materials, and taking minutes.

Correspondence: Screen and direct phone calls and emails, draft correspondence, and handle mail on behalf of the CEO.

Document management: Organize and maintain confidential files, and create and manage databases and filing systems.

Strategic tasks

Information and communication: Act as a liaison between the CEO and other employees at various locations, personal clients, and filtering information flow.

Reports and presentation preparation: Draft, compile, and format reports, presentations, and other documents for in house use as well as external.

Project and event coordination: Assist with or lead specific projects and coordinate company events and meetings.

Financial support: Process expenses, manage corporate credit cards, and handle other financial duties as directed.

Problem-solving: Resolve issues to prevent from recurrence and reporting critical issues for final decisions.

And other duties as and when assigned.

Requirements:

Possessed SPM/STPM/Diploma in Business Admin or other fields.

Sound knowledge of some secretarial work is added advantage.

Able to interact with all level of people including staff and clients.

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