Personal Assistant

Polydamic Sdn Bhd; Penang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading company in Penang is looking for a Personal Assistant to manage the Managing Director's calendar and coordinate appointments. The ideal candidate should have a minimum degree and preferably 2 to 5 years of experience in office administration. Exceptional communication skills in English, Malay, and Mandarin are required. This role demands strong organizational skills and the ability to handle sensitive information with discretion.

Qualifications

• 2 to 5 years of experience in office administration or secretarial roles.
• Ability to manage sensitive and confidential information.
• Strong organizational planning skills.

Responsibilities

• Manage and maintain the Managing Director's calendar.
• Serve as the primary contact for the Managing Director.
• Prepare executive-level presentations and reports.

Skills

Excellent communication skills in English

Proficiency in Malay

Proficiency in Mandarin

Microsoft Office proficiency

Multitasking abilities

Education

Minimum Degree in any field

Job description

Manage and maintain the Managing Director's calendar, coordinate appointments, schedule internal and external meetings, and handle travel arrangements.

Serve as the primary point of contact for the Managing Director, handling inquiries and requests in a professional and timely manner.

Prepare executive-level presentations, reports, and documents, while managing sensitive and confidential information with the highest level of discretion.

Assist in the management and coordination of various assigned projects.

An energetic personality with a "can-do" attitude, exceptional multitasking abilities, and strong organizational planning skills.

Highly accountable, demonstrating excellent professional work ethic and a high level of integrity.

A self-motivated and adaptable personality.

Assist with other ac-hoc assignments as directed by the Managing Director

Required Qualification

Minimum Degree in any field.

Preferably 2 to 5 years of experience in office administration or secretarial roles.

Excellent communication skills in English, Malay and Mandarin, with proficiency in additional languages being advantageous.

Application Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Personal Assistant?
• Do you have secretarial experience?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?