Personal Assistant

DNL GROUP SDN. BHD.; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent event planning company in Kuala Lumpur is seeking an Executive Assistant to manage schedules, prepare presentations, and coordinate meetings. The ideal candidate has 3-4 years of relevant experience, strong proficiency in Microsoft PowerPoint, and excellent communication skills in English. Responsibilities include supporting executives, preparing reports, and enhancing office operations. Benefits include career growth, bonuses, team outings, and medical coverage.

Benefits

Career growth opportunities

Annual performance bonus

Team building outings

Fully stocked pantry

Medical claim coverage

Qualifications

• Minimum 3–4 years of experience as a Secretary, Personal Assistant, or Executive Assistant.
• High level of integrity, professionalism, and confidentiality.
• Strong interest and passion for the event and creative industry.

Responsibilities

• Manage daily schedules, appointments, and travel arrangements for management.
• Prepare correspondence, reports, meeting agendas, and presentation materials.
• Organize and coordinate internal and external meetings.

Skills

Proficiency in Microsoft PowerPoint

Strong written and verbal communication in English

Organizational skills

Multitasking abilities

Interpersonal skills

Tools

Microsoft Office Suite

Google Workspace

Job description

Qualifications

• Minimum 3–4 years of experience as a Secretary, Personal Assistant, or Executive Assistant.
• Strong proficiency in Microsoft PowerPoint and capable of producing professional proposals and presentations.
• Strong written and verbal communication skills in English (and Bahasa Malaysia preferred).
• Excellent organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• High level of integrity, professionalism, and confidentiality.
• Strong interest and passion for the event and creative industry.
• Strong interpersonal skills with a positive and proactive attitude.

Preferred Attributes

• Experience supporting senior management or C‑level executives.
• Ability to work independently with minimal supervision.
• Flexible and adaptable to changing priorities and urgent requests.
• Pleasant, polished, and composed personality.

Key Responsibilities

Administrative & Executive Support

• Manage daily schedules, appointments, and travel arrangements for management.
• Prepare correspondence, reports, meeting agendas, and presentation materials.
• Handle incoming calls, emails, and other communications efficiently and professionally.
• Maintain an organized filing and documentation system (digital and physical).

Proposal & Presentation Support

• Assist in preparing and formatting proposals and presentations using PowerPoint.
• Work closely with the creative and project teams to compile event decks, visuals, and documentation.
• Ensure all materials are accurate, visually appealing, and aligned with company standards.

Meeting & Coordination

• Organize and coordinate internal and external meetings, including preparing minutes and follow‑ups.
• Liaise with internal teams, clients, and vendors on behalf of management.
• Support project coordination and assist in tracking progress for ongoing events.

Operational Support

• Assist in document preparation, proposals, and administrative logistics for events.
• Handle confidential information with discretion and professionalism.
• Monitor deadlines, reminders, and task progress to ensure timely delivery.

Office Management

• Support smooth day‑to‑day office operations and ensure a professional working environment.
• Coordinate internal communication, task updates, and document flow between departments.
• Assist in organizing company activities, team meetings, and internal events.

Additional Administrative Responsibilities

• Ensure proper record‑keeping of company assets, documents, and administrative archives.

Benefits

• Career growth and development opportunities.
• Annual performance bonus based on KPI.
• Team building, social outings, and company trips.
• Fully stocked pantry with snacks and beverages.
• EPF, SOCSO, and medical claim coverage.