Personal Assistant

Petroluxe Refinery (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A petrochemical company based in Kuala Lumpur is seeking a bilingual Personal Assistant to the President. The ideal candidate will provide comprehensive administrative support, manage schedules, and communicate effectively in Mandarin and English. Familiarity with the petrochemical industry is advantageous. This role requires strong organizational skills, discretion, and a proactive approach. Willingness to travel is essential.

Qualifications

• Have full working rights for Malaysia.
• Possess a valid driving license.
• Willing and able to travel.
• High level of confidentiality, professionalism, and integrity.
• Flexible, adaptable, and proactive attitude.

Responsibilities

• Manage and prioritize the President’s daily schedule, appointments, and travel arrangements.
• Act as the main liaison between the President and stakeholders.
• Prepare and manage correspondence, reports, and presentations.
• Coordinate and support board meetings and events.
• Handle confidential and sensitive information with discretion.
• Conduct research to support decision-making.
• Assist in organizing special events and business functions.
• Perform administrative duties including documents handling.

Skills

Fluent in Mandarin

Fluent in English

Strong organizational skills

Strong communication skills

Discretion and confidentiality

Education

Bachelor’s degree (Preferred Business or Petrochemical-related field)

Job description

We are seeking a proactive and bilingual Personal Assistant to the President to provide comprehensive administrative and organizational support in our petrochemical business. The role involves managing schedules, meetings, communications, and travel arrangements, while ensuring efficiency and confidentiality in all matters. The ideal candidate will be fluent in Mandarin and English, possess strong organizational and interpersonal skills, and be willing to travel. Knowledge of the petrochemical industry will be considered an advantage.

Petroluxe Refinery (M) Sdn Bhd, a wholly foreign‑owned company under China’s Yihong New Energy Group, was established in March 2024 and is based in Kuala Lumpur. It focuses on refining, blending, and trading hydrocarbons, chemicals, and bitumen. The company is developing an integrated petrochemical complex in Gebeng, Kuantan, including a refinery, petrochemical units, blending facility, tank farm, and jetty. It aims to boost local employment, port activity, and contribute RM100 million in annual taxes. Petroluxe also operates a regional trading hub and collaborates globally on petrochemical trade.

Manufacturing, Transport & Logistics 11‑50 employees

Requirements

• Have full working rights for Malaysia
• Fluent in both Mandarin and English (spoken & written). We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin‑speaking clients.
• Minimum Bachelor’s degree (Preferred Business or Petrochemical‑related field).
• Possess a valid driving license.
• Willing and able to travel.
• Strong organizational and communication skills.
• High level of confidentiality, professionalism, and integrity.
• Flexible, adaptable, and proactive attitude.

Responsibilities

• Manage and prioritize the President’s daily schedule, appointments, meetings, and travel arrangements.
• Act as the main liaison between the President and internal/external stakeholders.
• Prepare, review, and manage correspondence, reports, and presentations.
• Coordinate and support board meetings, briefings, and events.
• Handle confidential and sensitive information with discretion.
• Conduct research and compile information to support decision‑making.
• Assist in organizing special events, high‑level visits, and business functions.
• Perform administrative duties including documents handling, expense claims, and records management.
• Provide personal support when necessary (e.g., errands, reservations, personal scheduling).