PA cum Admin Executive

Baxian Group; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent family assistance service in Kuala Lumpur is seeking a detail-oriented individual to manage family travel plans, calendars, and personal appointments. Responsibilities include booking flights, maintaining family identity documents, and collaborating with external contractors for home upgrades. Ideal candidates should have exceptional organizational skills, a high level of confidentiality, and the ability to work under pressure. Knowledge of Apple products is a plus.

Qualifications

• Exceptional attention to detail with a track record of accuracy.
• Ability to maintain confidentiality and urgency.
• Self-motivated and highly organized.

Responsibilities

• Arrange travel plans including flights and accommodations.
• Manage family calendars across time zones.
• Ensure timely renewals of family identity documents.

Skills

Attention to detail

Interpersonal skills

Organizational skills

Ability to work under pressure

Knowledge of Apple products

Job description

Arrange family travel plans e.g. booking of flights, accommodations, visas, ground transport, restaurant reservations, itineraries, etc.

Manage extensive and highly active family calendars across different time zones.

Upkeep and ensure timely renewals of all family identity documents e.g. passports, re-entry permits, APEC cards, etc.

Work on a variety of specific projects including business development and corporate communication initiatives and events.

Source for online and/or offline purchases and handle logistics e.g. payment, shipping, insurance.

Arrange appointments and restaurant reservations for personal and professional needs.

Assist with family and household events e.g. RSVP, catering, etc.

Source, liaise, and schedule external contractors for various home upgrading projects and repair works.

Collaborate with other departments and stakeholders for various tasks as assigned.

Run errands and ad-hoc duties as and when assigned.

Job Responsibilities

• Arrange family travel plans e.g. booking of flights, accommodations, visas, ground transport, restaurant reservations, itineraries, etc.
• Manage extensive and highly active family calendars across different time zones.
• Upkeep and ensure timely renewals of all family identity documents e.g. passports, re-entry permits, APEC cards, etc.
• Work on a variety of specific projects including business development and corporate communication initiatives and events.
• Source for online and/or offline purchases and handle logistics e.g. payment, shipping, insurance.
• Arrange appointments and restaurant reservations for personal and professional needs.
• Assist with family and household events e.g. RSVP, catering, etc.
• Source, liaise, and schedule external contractors for various home upgrading projects and repair works.
• Collaborate with other departments and stakeholders for various tasks as assigned.
• Run errands and ad-hoc duties as and when assigned.

Job Requirements

• Demonstrates exceptional attention to detail and takes pride in delivering error-free work, with a proven track record of maintaining high accuracy standards in a fast-paced environment.
• Maintains a high level of confidentiality and sense of urgency.
• Able to work under pressure as well as deal with interruptions and other unexpected events and make necessary adjustments.
• Highly organised, detail-oriented, efficient, responsible, and self-motivated.
• Knowledgeable and resourceful on a wide range of areas related to the role.
• Good interpersonal skills with strong work ethics.
• Perceptive in understanding the employers’ likes and dislikes and able to anticipate needs.
• Knowledgeable about Apple products is a plus.