Office Assistant

MHA Consultancy Services Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A consultancy firm in Kuala Lumpur is looking for an Office Administrator. The role includes maintaining office supplies, managing office records, and processing invoices. Ideal candidates should have a diploma in Business Administration, be fluent in Chinese and English, and have proficiency in Microsoft Office. This position offers a convenient location and a supportive work environment with no overtime requirements.

Benefits

Transportation Allowance

Work Assets Provided

Accessible Location

Qualifications

• 1 year experience in office administration preferred.
• Detail-oriented with a focus on maintaining accurate records.
• Ability to work independently with minimal supervision.

Responsibilities

• Maintain office supplies and work assets.
• Organize and update office records.
• Process invoices and manage office budgets.
• Prepare work equipment for new hires.

Skills

Fluent in written and spoken Chinese

Fluent in written and spoken English

Proficient in Microsoft Office

Attention to detail

Education

Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Responsibilities

• Maintain office supplies and work assets; manage maintenance tasks to ensure a functional office environment.
• Organize and update office records, ensuring accuracy and timeliness.
• Process invoices and manage office budgets.
• Prepare work equipment and assist with the setup of new hires.
• Assist the organisationâs HR functions by keeping personnel records up to date and updating financial documents.
• Update the office calendar and send reminders for upcoming meetings and events.
• Assist in preparing training materials or other forms of PowerPoint presentations for seminars and internal training sessions.

Job Requirements

• Diploma in Business Administrations or other equivalents.
• Fluent in written and spoken Chinese and English is required.
• Well-presented and maintains a professional appearance, appropriate for front-facing duties and representing the company's brand image.
• 1 year experience in office administration preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic computer and email use.
• Detail-oriented with a focus on maintaining accurate records.
• Ability to work independently with minimal supervision.

Job Benefits

• Accessible Location: Office is within walking distance from the MRT.
• Transportation Allowance: Monthly transportation & parking allowances.
• Fix Working Hour: No overtime, weekend, or public holiday work required.
• Work Assets Provided: All necessary work tools and equipment are supplied.