Office Admin

MHA Consultancy Services Sdn Bhd; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A consultancy firm in Kuala Lumpur is seeking an Office Administrator to maintain office operations and assist HR functions. The ideal candidate will be bilingual in Chinese and English, possess a diploma in Business Administration, and have at least one year of experience in office administration. The role offers fixed working hours with no overtime required and a supportive work environment.

Benefits

Transportation allowance

Fixed working hours

Work assets provided

Qualifications

• 1 year experience in office administration preferred.
• Well-presented and maintains a professional appearance.
• Detail-oriented with a focus on maintaining accurate records.

Responsibilities

• Maintain office supplies and work assets.
• Organize and update office records.
• Process invoices and manage office budgets.
• Assist HR functions by keeping personnel records up to date.
• Prepare work equipment for new hires.
• Update office calendar and send meeting reminders.
• Assist in preparing training materials.

Skills

Fluent in written and spoken Chinese

Fluent in written and spoken English

Proficient in Microsoft Office

Detail-oriented

Ability to work independently

Education

Diploma in Business Administration or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Responsibilities

• Maintain office supplies and work assets; manage maintenance tasks to ensure a functional office environment.
• Organize and update office records, ensuring accuracy and timeliness.
• Process invoices and manage office budgets.
• Prepare work equipment and assist with the setup of new hires.
• Assist the organization\u2019s HR functions by keeping personnel records up to date and updating financial documents.
• Update the office calendar and send reminders for upcoming meetings and events.
• Assist in preparing training materials or other forms of PowerPoint presentations for seminars and internal training sessions.

Job Requirements

• Diploma in Business Administrations or other equivalents.
• Fluent in written and spoken Chinese and English is required.
• Well-presented and maintains a professional appearance, appropriate for front-facing duties and representing the company's brand image.
• 1 year experience in office administration preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and basic computer and email use.
• Detail-oriented with a focus on maintaining accurate records.
• Ability to work independently with minimal supervision.

Job Benefits

• Accessible Location: Office is within walking distance from the MRT.
• Transportation Allowance: Monthly transportation & parking allowances.
• Fixed Working Hours: No overtime, weekend, or public holiday work required.
• Work Assets Provided: All necessary work tools and equipment are supplied.