Meeting Compliance and Disclosure Specialist

Merck; Petaling Jaya; Hybrid; MYR 80,000 - 100,000; Full time

Job summary

A global pharmaceutical company based in Petaling Jaya is seeking a Global Meeting Compliance & Disclosure Specialist. This role involves supporting compliance audits for meetings and congresses, maintaining documentation, and ensuring adherence to company policies. The ideal candidate should have a Bachelor’s Degree and at least 3 years of relevant experience, along with strong skills in Excel and communication in English and Mandarin. A positive attitude and attention to detail are essential for success in this role.

Qualifications

• Minimum of 3 years of work experience in finance or business administration.
• Strongly detail oriented and process improvement oriented.
• Ability to work independently and collaboratively.

Responsibilities

• Support meeting compliance audits for various categories.
• Maintain and update process documentation.
• Assist management in continuous process improvement.

Skills

Basic accounting knowledge

MS Excel

Effective communication in English

Detail-oriented skills

Problem solving

Education

Bachelor’s Degree in Business Administration or related field

Tools

SAP

Power BI

Excel

Job description

Overview

Global Meeting Compliance & Disclosure Specialist, Meeting Compliance & Disclosure

Objectives of this Role

Our company's Business Services Centers (BSC), located across three regions (Americas, Europe, and Asia), are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company's business divisions and markets.

The Global Meeting Compliance & Disclosure Specialist is responsible for supporting the global meeting and congress process including meeting compliance audits that are in line with all company policies and guidelines related to meetings and congresses. This role reports under the Cards, Meeting & Expense function, reporting to the Global Meeting Compliance & Disclosure Manager, who is part of the Business Process Excellence Area of Practice under the Global Business Solutions.

Responsibilities

Primary responsibilities for this role include, but are not limited to, the following:

• Support the meeting compliance audits for these categories:
• Meeting Execution
• ITOV (Transfer of Value) Accuracy
• Post Meeting Compliance
• Meeting Closure

• Work closely with business units / markets departments, Travel, Meetings, Card & Fleet (TMC&F) Regional leads and Process Excellence in support of the global meeting and congress audit process

• Communicate to the business units and Meeting Planning Agency (MPA) on compliance audit results

• Maintain and continuously update process documentation (Standard Operating Procedures); understand global congress-related SOPs and relevant policies

• Handle inquiries as needed

• Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers

• Assist management to facilitate continuous process improvement, lead and support lean initiatives and maintain integrity of systems

• Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested

• Assist in conducting training to educate local markets

• Effectively manage and prioritize workload efficiently and accurately

• Timely resolve customer queries while maintaining a positive customer service culture

Qualifications

Education:

Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

• Minimum of 3 years of work experience in basic accounting or accounts payable or finance or business administration
• Intermediate MS skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
• Language requirements: Able to speak, read & write in English and Mandarin
• Effective communication skills both written and spoken in English & Mandarin
• Japanese/Korean language as advantage (able to speak, read & write)
• Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI Path
• Strongly detail oriented and process improvement orientation
• Basic understanding and practical knowledge of processes in finance
• Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Strong communication, interpersonal, and organization skills required
• Positive and proactive attitude, can-do mindset, problem solving and analytical skills

Preferred

Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), Veeva, CVENT, Appian, Service Now.

• Experience working in a Big 4 or similar audit environment preferred.

Ability to navigate through change or uncertainty.

Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.

• Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company.
• Experience in a global environment setup.

Required Skills: Account Collections, Adaptability, Analytical Problem Solving, Balance Sheet Account Reconciliations, Business Administration, Business Support, Communication, Compliance SOX, Credit Management, Customer Service Management, Finance, Financial Accounting Controls, Financial Operations, Financial Reports, Global Financial Markets, HR Shared Services Advisory, Interpersonal Relationships, IS Audit, Korean Language, Lean Six Sigma (LSS), Microsoft PowerPoint, Personability, Preparation of Financial Reports, Project Management

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

Additional

Search Firm Representatives Please Read Carefully Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status: Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements: Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date: 02/7/2026

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.