Logistics Billing & Payment Coordinator

DHL Germany; Penang; On-site; MYR 40,000 - 60,000; Full time

Job summary

A global logistics company in Penang, Malaysia, is seeking a Finance Specialist to manage freight invoices and coordinate payments. You will validate invoices, ensure timely payments to carriers, and monitor discrepancies. The ideal candidate has a Bachelor's degree in Finance or a related field, with 1–3 years of experience in freight audit. Familiarity with INCOTERMS is a plus. Competitive compensation is offered.

Qualifications

• 1–3 years of experience in freight audit & payment, transportation billing, or finance operations.
• Familiarity with INCOTERMS, freight terms, and carrier billing structures is a plus.
• Knowledge of LLP or 4PL logistics models is an advantage.

Responsibilities

• Receive and validate freight invoices against agreed rates.
• Coordinate with Finance for timely payments to carriers.
• Monitor payment status and resolve any payment-related issues.

Skills

Freight audit

Payment processing

Billing discrepancies resolution

Communication with carriers

Education

Bachelor’s degree in Finance, Logistics, Accounting, Supply Chain

Job description

About Us

At DHL, people mean the world to us. That’s why our goal has always been to attract and retain the best talent over the world. We provide challenge and opportunity for personal and professional development. We recognize the difference you bring to our business, and together we share the pride of building the logistics company for the world.

Under the DHL Supply Chain umbrella, one of the business units of DHL, we provide customized logistics and industry solutions in the areas of supply chain management, warehousing, distribution, value added services, and lead logistics provider services for our customers – helping them deliver better results every day.

Responsibilities

• Receive, review, and validate freight invoices against agreed rates, shipment data, and supporting documents.
• Coordinate with the Finance/Accounts Payable team to ensure timely payments to carriers.
• Work closely with internal teams (operations, transport planning,
  procurement, and finance) for alignment.
• Ensure adherence to contracted tariffs and accessorial charges.
• Identify and resolve billing discrepancies, duplicate charges, or unauthorized fees.
• Prepare approved invoices for payment processing.
• Monitor payment status and resolve any payment-related issues.
• Communicate with carriers, freight forwarders, and vendors to resolve invoice
  disputes or missing documentation.

Requirements

• Possess at least a Bachelor’s degree in Finance, Logistics, Accounting, Supply Chain, or related field.
• 1–3 years of experience in freight audit & payment, transportation billing,
  or finance operations (fresh graduates with relevant internship experience may also be considered).
• Familiarity with INCOTERMS, freight terms, and carrier billing structures is a plus.
• Knowledge of LLP or 4PL logistics models is an advantage.