HR & Admin (Senior Executive / Assistant Manager)

Hebe Beauty; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

A beauty company in Selangor is looking for an HR and Office Administration Specialist. The role involves supporting recruitment activities, managing payroll processes, and handling office administration tasks. The ideal candidate should have at least 3 years of experience in HR or related fields, possess a bachelor's degree, and demonstrate strong Excel and organizational skills. Proficiency in English, Malay, and Mandarin is required. This position offers an opportunity to work in a dynamic environment.

Qualifications

• Minimum 3 years of experience in HR, recruitment, payroll, or office administration.
• Strong attention to detail and ability to multi-task.
• Thrive in a fast-paced environment.

Responsibilities

• Support end-to-end recruitment activities from sourcing to onboarding.
• Manage payroll preparation and processing, ensuring accuracy.
• Organize staff welfare activities and employee engagement events.
• Handle employee relations and administrative matters.

Skills

Strong Excel skills

Organizational skills

Communication skills

Interpersonal skills

Proficiency in English

Proficiency in Malay

Proficiency in Mandarin

Education

Bachelor’s degree in any discipline

Job description

Support end-to-end recruitment activities, including sourcing, screening, interview coordination, offer preparation, and onboarding.

Liaise with hiring managers to understand manpower needs and hiring priorities.

Manage employee onboarding and offboarding processes, including tools, equipment, system access, and documentation.

Payroll & HR Operations

Manage end-to-end payroll preparation and processing, ensuring accuracy of attendance, leave, claims, statutory contributions, and employee data.

Coordinate with payroll vendors or internal systems and resolve payroll-related discrepancies on a monthly basis.

Support performance review cycles, HR operations, and ad-hoc HR initiatives.

Handle employee relations and HR administrative matters as required.

Office Administration & Facilities Management

Manage office legal and licensing compliance, as well as maintenance and asset management, including equipment, rental, utilities, phone lines, courier services, security, and cleaning.

Handle procurement of office and IT-related items.

Support business travel arrangements, including booking flight tickets, accommodation, transportation, and other related logistics.

Manage uniform issuance and name card requests.

Organize staff welfare activities and employee engagement events.

Support expatriates’ Employment Pass applications and accommodation maintenance.

Assist in office renovation or relocation projects when required.

Drive continuous improvement in HR and office administration processes when needed.

Perform any other tasks or projects assigned by superiors or the Company.

Job Requirements

Minimum 3 years of experience in HR, recruitment, payroll, office administration, or related fields.

Bachelor’s degree in any discipline.

Strong Excel and organizational skills, with high attention to detail.

Ability to multi-task and thrive in a fast-paced environment while meeting timelines.

Proficient in English, Malay, and Mandarin (spoken and written).

Good communication & interpersonal skills.