Front Desk & Admin Coordinator

Xinyi Energy Smart (M) Sdn Bhd; Jasin; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading energy firm in Malacca is seeking an Office Support professional to ensure cleanliness and organization of office areas, handle communications, and manage visitor hospitality. The role requires strong organizational skills, basic office software proficiency, and a professional demeanor. Responsibilities include expense verification, attendance management, and providing travel support. Candidates should possess a minimum of SPM qualification, and knowledge of Mandarin is advantageous.

Qualifications

• Strong organizational and multitasking skills are a must.
• Proficiency in basic office software such as MS Office is essential.
• Mandarin language proficiency is an added advantage.

Responsibilities

• Ensure cleanliness and organization of meeting rooms and office areas.
• Handle daily directives, manage correspondence, and oversee courier deliveries.
• Manage incoming calls and ensure timely redirection.
• Greet visitors and coordinate meetings.
• Facilitate repair personnel activities and issuing permits.
• Scrutinize invoices and maintain inventory records.
• Arrange flight tickets and provide travel information.
• Execute miscellaneous administrative tasks.
• Administer the employee attendance system.

Skills

Strong organizational skills

Multitasking skills

Interpersonal abilities

Communication abilities

Attention to detail

Professional demeanor

Office software proficiency

Flexibility for ad-hoc tasks

Expense management capability

Mandarin language proficiency

Education

SPM and above

Job description

A leading energy firm in Malacca is seeking an Office Support professional to ensure cleanliness and organization of office areas, handle communications, and manage visitor hospitality. The role requires strong organizational skills, basic office software proficiency, and a professional demeanor. Responsibilities include expense verification, attendance management, and providing travel support. Candidates should possess a minimum of SPM qualification, and knowledge of Mandarin is advantageous.