Executive, Training & Development

IMU Education; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A university in Kuala Lumpur is looking for a Training and Development Coordinator. The role involves processing training applications, maintaining training records, and coordinating training programs. Candidates should possess a Bachelor's Degree, have at least 2 years of experience, be proficient in Microsoft Office, and have strong English skills. This position is essential for supporting organizational training initiatives and requires effective communication across teams.

Qualifications

• At least 2 years of working experience in the related field.
• Good command of the English language, both written and spoken.
• Capable of working within tight deadlines.

Responsibilities

• Process training applications and ensure budget compliance.
• Maintain up-to-date training records for all employees.
• Plan and coordinate various training programs and workshops.
• Manage HRDC Corp funding administration for training.
• Promote training and development activities within the organization.

Skills

Good command of English

Proficient in Microsoft Office

Ability to work under tight deadlines

Team player

Education

Bachelor's Degree in Business Administration or equivalent

Job description

This position supports the smooth execution of training and development activities within the unit. Key responsibilities include processing training applications, ensuring compliance with budget requirements, and working closely with departments to align programmes with organisational needs. The role also involves maintaining accurate training records, managing HRDC Corp funding administration, and assisting in the promotion and marketing of training and development initiatives across the university.

Job Responsibilities

1. Training Applications Processing

   Receive and process training applications from employees.

   To verify applications to ensure they meet budgetary requirements.

   Ensure accurate and timely completion of application procedures.

   Collaborate with relevant departments to assess training needs and align programs accordingly.

2. Training Administrative and Coordination

   Maintain comprehensive and up-to-date training records for all employees.

   Regularly audit and verify training data for accuracy.

   Generate reports on training effectiveness and attendance.

   To assist and coordinate in the Performance Management process and Training Needs Analysis assessments and activities.

3. Organising and Coordinating Training Programs

   Plan, organise, and coordinate various training programs and workshops according to annual training calendar and for new training programs internally and externally.

   Liaise with internal and external trainers, vendors, and internal stakeholders to schedule sessions.

   Ensure seamless logistics for training events, including venue, materials, meals, and technology requirements.

4. HRDC Corp Funding (HRDF) Administration

   Manage the administration of HRDC Corp funding for eligible training programs.

   Stay informed about HRDC Corp guidelines and compliance requirements.

   Prepare and submit necessary documentation for funding approval.

5. Internal Promotion and Marketing of Training and Development Activities

   Coordinate and administer activities such as Coaching Club, Community of Practices etc.

   Communicate training and development activities in the university via newsletter, email and/or video, intranet, social media.

   Manage the training and development related matters in the staff portal.

   Undertake any other duties in relation to ad-hoc training and development projects.

Job Requirement

Candidate must possess at least a Bachelor’s Degree in Business Administration or equivalent.

At least 2 years of working experience in the related field is required for this position.

Good command of English language, both written and spoken.

Proficient in Microsoft Office (MS Words, MS Excel, Powerpoint).

Capable of working within tight deadlines and able to thrive in a fast pace environment.

A team player that works collaboratively with internal and external parties.