Executive Assistant to CEO

Pure Mylk; Malaysia; On-site; MYR 50,000 - 80,000; Full time

Job summary

A growing plant-based company in Malaysia is seeking an Executive Assistant to support its CEO with daily administrative and personal tasks. The ideal candidate will have 3-5 years of experience in assisting senior executives, possess strong organizational and communication skills, and be proficient in Microsoft Office and Google Workspace. This role offers the opportunity to work in a dynamic environment with attractive remuneration and performance-based rewards.

Benefits

Attractive remuneration

Performance-based rewards

Personal and professional development opportunities

Qualifications

• Minimum 3–5 years of relevant experience supporting senior executives.
• Fluent in English and Bahasa Malaysia, both written and spoken.
• Ability to manage confidential information with integrity.

Responsibilities

• Provide administrative support to the CEO.
• Manage the CEO's calendar and schedule meetings.
• Liaise with internal departments and stakeholders.

Skills

Organizational skills

Communication skills

Multitasking

Discretion

Proficiency in Microsoft Office

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Google Workspace

Job description

Pure Mylk Sdn Bhd

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Pure Mylk Sdn Bhd is a growing plant-based milk manufacturer dedicated to producing high-quality, sustainable, and nutritious dairy alternatives.

Executive Assistant (EA)

We are expanding our operations and seeking a highly organized, proactive, and trustworthy Executive Assistant (EA) to assist CEO with daily administrative & personal tasks. The ideal candidate will be someone with prior experience in secretarial or personal assistant functions, be proficient in handling administrative tasks and documentation, and demonstrate a high level of professionalism, discretion, and attentiveness in supporting executives.

Key Responsibilities

• Provide day-to-day secretarial and administrative support to CEO.
• Providing comprehensive administrative support including typing, filing, record-keeping, and preparing documents related to correspondent banking, secretarial matters, and other administration function as required.
• Manage the CEO's calendar and schedule appointments, meetings, including drafting and proofreading correspondence, coordination tracking, following up on tasks, project tracking, preparing slides presentation, reports and travel arrangements.
• Accompany or assist during internal meetings or personal errands if needed.
• Liaise professionally with internal departments, business partners, and external stakeholders.
• Assist in project coordination, research, and follow-ups on pending matters.
• Handle phone calls and take messages clearly and accurately.
• Manage confidential information with integrity and discretion.
• Offer support in using mid-level technology (email, printer, Microsoft office, ChatGPT, Phone Apps, AI-note, etc.)
• Support the CEO in day-to-day operational and personal matters when required.

Requirements

• Diploma or Degree in Business Administration, Management, or related field.
• Minimum 3–5 years of relevant experience supporting senior executives or C-level management.
• Strong organizational, communication, and multitasking skills.
• High level of professionalism, confidentiality, and attention to detail.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Fluent in English and Bahasa Malaysia (both written and spoken).
• Pleasant personality, positive attitude, and ability to work independently with minimal supervision.

What We Offer

Be part of an innovative and growing plant-based company.

Support a dynamic CEO in a fast-paced and purpose-driven environment.

Attractive remuneration and performance-based rewards.

Opportunity for personal and professional development.