Documentation Coordinator

Körber Pharma Packaging AG; Shah Alam; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global technology group is seeking a HSE documentation support role in Shah Alam, Malaysia. This position involves maintaining HSE-related documentation, ensuring compliance with regulatory standards, and supporting the HSE Manager in various tasks. Ideal candidates should possess a diploma in Occupational Safety or Business Administration and strong organizational skills. Proficiency in Microsoft Office and good communication in English and Bahasa Malaysia is essential. This role values diversity in applicants.

Qualifications

• Familiarity with HSE standards and regulatory requirements (DOSH, ISO 45001, ISO 14001) is an added advantage.
• Ability to handle confidential information.

Responsibilities

• Maintain and update all HSE-related documents, records, and databases.
• Track and schedule regular safety inspections, audits, and compliance checks.
• Assist in drafting and revising work instructions and safety guidelines.
• Prepare documentation and reports required for audits.
• Ensure proper document control practices are followed.
• Coordinate with departments to gather data for safety reports.
• Support the HSE Manager in organizing safety training sessions.
• Perform other administrative tasks as assigned.

Skills

Strong organizational skills

Time management skills

Proficient in Microsoft Office Suite

Good written communication in English

Good verbal communication in Bahasa Malaysia

Attention to detail

Education

Diploma in Occupational Safety or Business Administration

Job description

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To support the HSE Manager in maintaining accurate and up-to-date documentation related to health, safety, and environmental compliance. This role ensures that all documentation aligns with regulatory standards such as DOSH, ISO 45001, and ISO 14001, and is always audit-ready.

Key Responsibilities

• Maintain and update all HSE-related documents, records, and databases.
• Track and schedule regular safety inspections, audits, and compliance checks.
• Assist in drafting and revising work instructions, safety guidelines, and procedures in accordance with regulatory standards.
• Prepare documentation and reports required for internal and external audits.
• Ensure proper document control practices are followed, including version control and secure storage.
• Coordinate with relevant departments to gather data and ensure timely submission of safety reports.
• Support the HSE Manager in organizing safety training sessions and awareness programs.
• Perform other administrative and documentation tasks as assigned by the HSE Manager.

Your profile

• Diploma in Occupational Safety, Business Administration, or related field.
• Familiarity with HSE standards and regulatory requirements (DOSH, ISO 45001, ISO 14001) is an added advantage.
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Attention to detail and ability to handle confidential information.

For questions please contact us via [e-mail]. We work with selected partners and therefore ask recruitment consultancies to refrain from contacting us by mail or telephone.

Please apply exclusively via the “Apply now” button.

We value diversity and therefore welcome all applicants - regardless of gender, nationality, ethnic or social origin, religion/belief, disability, age, sexual orientation and identity, and any other protected status.

We are Körber – an international technology group with around 13,000 employees at over 100 locations worldwide and a common goal: we turn entrepreneurial thinking into customer success and shape technological change. In our Business Areas Pharma, Supply Chain, and Technologies, we deliver products, solutions and services that inspire and create added value for customers. We build ecosystems that solve the challenges of today and tomorrow. Körber AG is the holding company of the Körber Group.