Document Controller (DCC)

Feiti (M) Sdn Bhd; Alor Merah; On-site; MYR 100,000 - 150,000; Full time

Job summary

A document management company in Kedah seeks individuals experienced in maintaining structured documentation systems. Responsibilities include managing document flow, ensuring compliance, and conducting audits. A Diploma or Bachelor’s degree in a relevant field and at least 2 years of experience are required. Proficiency in document management systems and Microsoft Office applications is essential. This position is critical for safeguarding sensitive information.

Qualifications

• Minimum 2 years of experience in document control.
• Proficient in document management systems.
• Familiarity with IATF standards and project documentation workflows.

Responsibilities

• Establish and maintain a structured document management system.
• Manage the receipt and distribution of documents.
• Coordinate with teams to support timely submissions.

Skills

Document management

Microsoft Office applications

Confidentiality enforcement

Education

Diploma or Bachelor’s degree in Business Administration

Job description

Responsibilities

• Establish and maintain a structured document management system for projects and company records.
• Manage the receipt, classification, tracking, and distribution of incoming and outgoing documents.
• Administer version control processes to ensure accuracy of revisions and approvals.
• Coordinate with internal teams and external stakeholders to support timely submissions and compliance.
• Maintain registers for drawings, contracts, specifications, and correspondence.
• Safeguard sensitive information by enforcing confidentiality and security procedures.
• Conduct periodic reviews and audits to ensure document control standards are consistently applied.
• Archive inactive files and manage record disposal in line with retention policies.
• Prepare documentation and reports required for audits.

REQUIREMENTS

• Diploma or Bachelor’s degree in Business Administration, Information Management, or related field.
• Minimum 2 years of experience in document control.
• Proficient in document management systems and Microsoft Office applications.
• Familiarity with IATF standards and project documentation workflows.