Document Control Manager

DayOne; Johor; On-site; MYR 30,000 - 50,000; Full time

Job summary

A leading data infrastructure company in Malaysia is seeking a Data Center Document and Process Administrator to manage document workflows, ensure rigorous version control, and enhance collaboration among teams. The ideal candidate holds a Bachelor's degree in Information Management or a related field with at least 3 years of practical experience in document management. Proficiency in SharePoint, Documentum, and the Microsoft Office Suite is essential. This role offers a unique opportunity to contribute to a fast-paced and inclusive environment.

Qualifications

• Minimum of 3 years of experience in document management, preferably in data centers.
• Proficient in popular document management software.
• Strong organizational and coordination abilities.

Responsibilities

• Collect and organize various document materials based on project milestones.
• Establish periodic document inspection procedures.
• Enforce document version management standards.
• Provide documents to cross-functional teams.

Skills

Document management

Communication

Attention to detail

Organizational skills

Education

Bachelor's degree in Information Management or related fields

Tools

SharePoint

Documentum

Microsoft Office Suite

Job description

Join DayOne – Shaping the Future of Data Infrastructure

DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we’ve built a robust presence across Asia and Europe — and we’re just getting started.

As we expand into new international markets, we’re looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it’s an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure.

If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne’s next chapter.

Job Overview

The Data Center Document and Process Administrator is responsible for the collection, organization, storage, maintenance, version control, retrieval, and provision of various documents related to project milestones, system architecture diagrams, critical system design drawings, detailed equipment selection lists, as well as daily operation guides and manuals. They are also tasked with innovatively constructing a multidimensional, multilevel document classification system to ensure swift document location and retrieval based on traditional document types, project phases (planning, construction, operation, etc.), and system associations (power, refrigeration, etc.). Additionally, they establish periodic document inspection procedures to identify potential risks such as damage or tampering, enforce rigorous document version control standards, and collaborate with cross-functional teams to facilitate seamless information flow enhance collaborative efficiency.

Key Responsibilities

Document Collection and Organization

• Collect various document materials based on project milestones.
• Innovatively construct a multidimensional, multilevel document classification system.

Document Storage and Maintenance

• Establish periodic document inspection procedures to identify potential risks.

Document Version Control

• Establish and strictly enforce rigorous document version management standards.

Document Retrieval and Provision

• Provide compliant and adapted document materials to internal cross-functional teams.

Collaboration and Communication

• Maintain high-frequency, in-depth communication with various professional teams.

Qualifications

• Bachelor's degree or above in Information Management, Archives, Computer Science, Information Technology, or related engineering fields.
• Minimum of 3 years of practical document management experience, preferably in data centers, large-scale IT projects, or complex engineering projects.
• Proficiency in using mainstream document management software such as SharePoint and Documentum.
• Proficient in using the Microsoft Office suite to optimize document management.
• Attention to detail and the ability to rectify document flaws promptly.
• Organizational and coordination abilities to manage complex project environments.

DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey.